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Role offers hybrid but on the understanding of meeting the needs of the business as a priority.
The bid coordinator is crucial in supporting the end-to-end bid process, ensuring the coordination and production of high-quality, on brand proposal documents to secure new business opportunities.
Key Responsibilities
Coordinate the preparation, production and submission of bids, tenders, fee notes and proposals in response to client requirements
Manage bid submission timelines to meet strict deadlines
Draft, proofread and edit proposals to ensure clarity, consistency and accuracy
Ensure proposal documents comply with client specifications and requirements
Ensure proposal documents adhere to corporate branding, formatting, tone and internal quality standards
Collaborate with internal team members of all levels (e.g. sales, marketing and delivery) to gather relevant information and materials
Organise and maintain bid library, templates, presentations, case studies and past submissions
Assist with prequalification questionnaires (PQQs)
Carry out post-bid reviews to gather feedback and identify areas for improvement
The ideal candidate will have a keen eye of detail, excellent organisation skills and the ability to thrive in a fast-paced environment.
Required Skills & Experience
At least one year in a bid coordination or proposal management
Excellent organisational skills
Demonstrable ability to manage multiple bids/proposals and deadlines simultaneously
Attending proposal kick-off meetings and storyboarding sessions
Participating in document reviews, governance and sign-off processes
Excellent written and verbal communication skills, with strong grammar and numerical ability
A professional and courteous manner
Proactive and self-starter attitude
Ability to manage changes and work to tight deadlines
Degree level or equivalent experience in English, business, marketing or a related field (preferred)
