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Key Duties & Responsibilities
Operational Finance
- Provide comprehensive support for all operational financial transactions, including payroll processing, invoice generation, margin reporting, and pay adjustments.
- Manage temporary and permanent invoicing, rebates, advance processing, and self-billing.
- Assist with resolving credit control queries promptly.
- Monitor and manage various payment types, including processing payments for Off-Payroll workers.
- Maintain and update calculators used for rate determination, particularly regarding changes in AWR or Statutory Employment regulations.
- Assist with Intermediaries Reporting and ONS submissions.
System & Process Administration
- Set up suppliers and clients within VMS/InTime systems.
- Assist with timesheet importing processes.
- Conduct regular reviews and monitoring of margins, variances, and potential risks, providing insightful feedback.
- Identify and implement process improvements, leveraging automation and AI where applicable.
- Support financial aspects of implementations and projects across the organisation.
Reporting & Analysis
- Generate ad hoc reports as requested by the business and/or clients.
- Support audit queries, ensuring compliance and accuracy of financial records.
Collaboration & Continuous Improvement
- Proactively identify opportunities for efficiency enhancements and process improvements.
- Encourage team members to contribute ideas for optimisation.
- Foster collaborative relationships across the organisation to identify synergies, optimise efficiencies, and address challenges effectively.
Person Specification
Essential Skills & Experience
- Previous experience in finance, invoicing, or payroll within a recruitment environment preferred.
- Proven ability to manage deadlines and achieve targets.
- Strong organisational skills with flexibility to reprioritise tasks as required.
- Proactive problem-solving approach, with the ability to anticipate and address challenges.
- Demonstrated ability to thrive under pressure and cover for colleagues during absence.
- Proficiency in Microsoft Office, particularly Excel (V Lookups, IF statements, Pivot Tables).
- Ability to deliver complex information clearly and consistently.
- Meticulous attention to detail to ensure accuracy in all tasks.
Personal Attributes
- Strong commitment to collaborative work to drive better outcomes for the business.
- Alignment with and dedication to upholding Opus values.
