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Role Responsibility:
Your primary responsibility will be to support our Contract Managers and Operations department with a variety of administrative tasks.
Key Responsibilities:
- Provide general administrative support, including handling phone calls and management of Contracts Managers mailbox
- Act as the primary point of contact for clients regarding induction and delivery processes and arrange the administration of documents required
- Co-ordinate and manage the booking of material movements, ensuring smooth and timely operations
- Management of the daily reports, track, chase and report on any issues to the Site Operations teams to resolve (e.g. Sweeper with no auto braking sent to site, Dumper with no VCAS, Daily Job Briefing not completed)
- Create job packs for Supervisors in advance of job commencement
- Develop and manage a visual tracker to record site issues and create reporting mechanism
- Maintain project documentation, including contracts, drawings, specifications, and other relevant records
- Facilitate effective communication between internal teams, clients, subcontractors, and suppliers
- Complete and manage operational client inductions
- Taking detailed and accurate notes during meetings
- Liaise with supply chain partners as required
- Updating competencies and certification
- Manage and arrange the hire and off hire of all small tools
- Extract and catalogue information from suppliers, including material rates and delivered tonnage.
- Check compliance information is being received through our in-house systems.
- Use our PPE portal to order the appropriate equipment from our chosen supplier for all operatives and office staff.
The Ideal Candidate
- Excellent communication skills, both written and verbal.
- High attention to detail
- Detail-oriented with strong analytical and problem-solving skills
- A proactive and can-do attitude
- Good time management with the ability to be flexible in your approach to work
