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Ipswich
Hybrid (3days a week, after probation)
29,000-32,000pa
Pure are supporting an award winning, national organisation in the recruitment of a Facilities Support Co-ordinator to be a part of their Health and Safety/Facilities Management team.
The ideal candidate will possess proven IT skills and would have worked within a similar administration role, responsible for the planning and co-ordination of various procedures and administration tasks all set within a fast-paced process driven environment.
The ideal candidate will be an experienced administrator with the ability to deal with heavy/fluctuating workloads & the role would suit a team spirited candidate with a pro-active, hands-on and flexible attitude.
Outline of responsibility/duties:
FM Management:
- Maintain up-to-date, maintenance records & electronic files and ensure compliance requirements are met regarding the servicing & repairs at the company Premises
- Provide reception/switchboard cover (Lunches, Absences, and holidays)
- Assist with the management of the programme of planned & unplanned works
- Take responsibility for contractors working on premises
- Liaise with the cleaning company managers & act on any feedback from cleaners or staff
- Work with the Warehouse & Logistic Managers over pre & unplanned works
H&S/ISO:
- Support H&S/ISO team in all aspects of administration
- Admin support with amendments/updates to H&S/ISO policies, procedures, and standards
- Assisting with ISO standards administration
- Liaising with course providers and processing training quotes & invoices/distributing of training documentation
- Control of purchasing safety equipment and maintenance of equipment issue registers
- General safety support to visitors & onsite contractors (inductions/booking in/out)
- Other tasks as required
Key skills/criteria (qualifications, experience):
- Excellent attention to detail, accuracy & the ability to prioritise and control workload
- Excellent communication skills via written & verbal mediums, including confident telephone manner
- Organisational and administrative capabilities
- Team Player with both a pro-active, supportive and hands-on approach
- Experience of Microsoft and database packages
- Ability to work to deadlines
- Able to work under pressure and in a pressurised environment
- Proactive problem-solving ability
- Desire to learn
