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Our client is the fastest growing multi-services facilities management company in the UK. Their passion is putting staff and customers at the heart of everything they do. This is a fantastic time to join a growing business.
The role:
We have an amazing opportunity for an Operations Assistant to join are growing team in Derbyshire.
- Support with the answering Client, colleague and manager queries.
- Support Manager administration duties including change of contract, leavers, electronic filing, writing and sending letters, payroll queries etc
- Support the management team with recruitment activities such as supporting/conducting interviews and assisting with administration as required.
- Support the process of new starter induction training for newly appointed Colleagues (supporting the resources available within the operational team)
- Manage Personal Data, in accordance with General Data Protection Regulations (GDPR) and internal process.
- Coordinate compliance site training requirements as detailed from the H&S training compliance data
- Coordinate and issue general communications
- Support Area managers with the contract renewal process
- Reconcile billing and purchase orders for third party suppliers - monthly
- Support finance colleagues with billing and debt related issues
- Be the initial point of contact for general enquires, ensuring these are dealt with and/or directed timely and as appropriate
- Support at Management meetings and produce reports and KPI stats as required
- Develop a thorough understanding and knowledge of Company systems and assist colleagues
- Produce mobilisation trackers for new Contracts
- Process orders for machinery/equipment
- Update asset lists (site related, IT related, fleet related)
- Maintain equipment/machinery repair logs
- Maintain records for PAT
- Assist the Area Manager in the allocation of site cover.
- To undertake other duties and responsibilities as required
Requirements:
- Administrative experience
- Excellent client communication skills
- Proficient IT Skills
- Great time management
