Temporary Operations Administrator

Job Title: Operations Coordinator (Maternity Cover)
Location: Head Office, Ipswich, Suffolk
Contract: Temporary (Maternity Cover)
Start Date: Late April Early May 2025
End Date: April 2026 (approximate)
Salary: 26k - 28k

Job Description:
As the Operations Coordinator, you will play a pivotal role in supporting the operations team and ensuring smooth day-to-day activities. You will assist with the coordination of resources, schedules, and logistics for operations, while maintaining communication with internal and external teams and clients. This is a fantastic opportunity for someone with a strong background in operations coordination, looking to make a meaningful contribution in a fast-paced environment.

Key Responsibilities:
Coordinate operational schedules, ensuring resources and personnel are aligned with project needs.
Liaise with internal and external teams (technicians, project managers, and senior leadership) to ensure smooth execution of tasks.
Track and monitor project timelines and deliverables, ensuring deadlines are met.
Maintain accurate documentation and records for projects, including equipment inventory, personnel certifications, and project documents.
Assist in the procurement and logistics of equipment and supplies.
Provide administrative support to the operations team.
Address any operational issues or concerns as they arise, escalating to management when necessary.
Administration of procurement and accreditation documents.
Support client communications, ensuring any queries or updates are addressed in a timely manner.
Coordination of company and engineer training.

Key Requirements:
Previous experience in operations coordination or a similar role (experience in the industry is an advantage).
Strong organisational and time-management skills with the ability to manage multiple priorities.
Excellent communication skills, both written and verbal.
High attention to detail and accuracy in all aspects of work.
Ability to work under pressure and adapt to changing priorities in a fast-paced environment.
Proficiency in MS Office Suite (Excel, Word, PowerPoint), with a focus on Excel and Word for document production and tracking.
Experience in managing logistics, scheduling, or procurement is highly desirable.
A proactive, solutions-oriented attitude with the ability to work independently and as part of a team.
A professional and calm demeanour when dealing with clients, team members, and external parties.