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Job Title: Contracts Manager
Location: Based in Leamington Spa
Roles and Responsibilities
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Receive handover documentation from estimating or administrative teams and assess final budget, specifications, materials, labour, services, and logistics.
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Conduct site surveys or pre-site inspections as needed for quotations. Develop a comprehensive programme of works.
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Ensure skilled labour is secured and available to complete the project.
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Quantify required materials and delegate procurement tasks to the Contracts Coordinator.
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Liaise with clients, tenants, or main contractors to confirm project start dates.
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Prepare RAMS (Risk Assessments and Method Statements), incorporating CDM regulations where applicable.
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Conduct site inductions for project teams.
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Perform regular site visits and maintain communication with stakeholders to monitor progress.
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Manage project sign-off process with the main contractor or client.
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Create and manage snagging lists, ensuring any issues are resolved promptly.
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Delegate emergency or urgent tasks as required to maintain safety and progress.
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Attend monthly contract review meetings to maintain and strengthen client relationships.
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Forward completed work documentation for invoicing, including any additional works.
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Ensure all scaffold tags and relevant checks are completed and submitted in line with regulations.
Key Deliverables
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Projects are delivered in line with specified requirements, budgets, timelines, and scope.
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Work programmes align with client expectations and do not breach contractual timelines.
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Maintain open communication with operations and contract management teams to coordinate labour availability and avoid scheduling conflicts.
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Ensure accurate material ordering within budget constraints while accounting for necessary waste.
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Confirm timely material delivery and proper placement to support efficient site operations.
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RAMS meet the required health and safety standards for all parties involved.
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Provide clear briefings on the scope of works and ensure all team members understand and adhere to health and safety protocols.
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Monitor project performance to ensure alignment with the plan, address any issues promptly, and maintain health and safety compliance.
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Ensure client satisfaction upon project completion, including handling guarantee documentation where relevant.
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Oversee resolution of snagging issues to client standards and assign tasks to the appropriate site teams.
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Coordinate and manage emergency works to ensure safety and timely resolution.
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Maintain oversight of existing contracts to ensure consistent service and ongoing client communication.
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Submit completed project documentation for invoicing, including any variations or additions.
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Ensure scaffolding inspections and documentation are updated and compliant on a rolling 7-day basis.
