Document Controller - Leeds

Project: Yorkshire Water AMP 8 - long term framework
Location: Leeds, West Yorkshire

Job Type: Permanent - Our client is looking to strengthen their temp long term with a Document Controller
Reporting into: Project Manager and Operations Manager

About the Company

Our client is a leading Yorkshire based subcontractor on the Yorkshire Water framework and perform civils operations. They have 30+ years in the industry and are very successful, well run and busy! A huge order book for 2026 onwards.

The Opportunity

We are seeking a skilled and experienced Document Controller to provide efficient and comprehensive support to the project team on the Yorkshire Water AMP8 framework. This will involve civils and utilities works across Yorkshire and you will be the first Document Controller that this office has had - its a great opportunity to make your mark and show your ability to set up and run the document control section for them.

What We're Looking For

Experience:

Demonstrated expertise in utilising document management software
Strong background within the industry with at least 6 years of experience working in a similar position for a leading civil engineering contractor or subcontractor
Proven track record of working on large scale civils frameworks is advantageous however all applicants with experience working on major projects are of interest

Key Skills:

Strong IT skills
Quality control skills
Knowledge of standards and regulations
Strong communication and attention to details
Effective time management and problem solving
Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts

Key Responsibilities

Quality assurance
Process management
Provide regular updates and reports to the Project Manager and management team
Oversee and coordinate the management of the project's document control processes
Monitor and uphold strict compliance with organisational procedures and documentation standards
Assist and train team members in document management procedures and related software applications
Regularly distribute current and precise documentation to stakeholders, maintaining clarity and consistency across the project
Handling, organising, and maintaining documentation through structured management systems to support operational efficiency
Generate and provide regular reporting on document management, outstanding tasks, and compliance performance
Maintain adherence of all documents to organisational policies, regulatory requirements, and project guidelines
Protect and safeguard confidential and sensitive information, restricting access exclusively to authorised personnel
Compile and organise documents for audits and inspections, ensuring all information is accurate, complete, and up to date
Coordinate, manage, and maintain all project-related documentation, including drawings, specifications, contracts, and correspondence
Set up and manage document control frameworks and software to ensure documents are efficiently organised, stored, and accessible to authorised personnel
Create and oversee well-structured electronic and physical filing systems, maintaining accessibility and organisation of all records
Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
Provide general office support, including telephone and email handling, supply management, meeting room preparation, timesheet assistance, and other ad hoc duties

Why Join?

Work for a company that prioritises quality, integrity, and innovation
Opportunity to join one of the UK's leading privately-owned construction and development groups
Be part of a company with a proven track record of award-winning projects and industry recognition

Contact Details:

Contact: Alex (phone number removed) or apply online with CV