People Team Coordinator/ Receptionist

Major Recruitment have an exciting opportunity available for a People Team Coordinator/ Receptionist to join our client on a permanent basis.Our client is a leading international food manufacturer with production sites across the UK and globally. They responsibly produce a wide range of food and drink products enjoyed by consumers every day. Central to their success is a commitment to being an employer of choice, fostering a professional, inclusive, and engaging workplace where colleagues are proud to represent the business.

The role is full-time: 37.5 hours per week (8 am to 4 pm) and fully site based.

The Role

Reporting to the Operations People Business Partner and sitting within the People Team, the People Team Coordinator / Receptionist plays a vital role in ensuring the smooth delivery of people-related administration and providing a professional front-of-house service.

This is an entry-level opportunity, ideal for someone looking to take their first step into HR or People administration, while also gaining exposure to reception and site-based operations.

Key Responsibilities

People Administration

• Maintain HR systems, ensuring data accuracy and integrity, and produce People Team reports as required.
• Work closely with the People Team and Payroll to ensure all payroll-related changes (new starters, leavers, contractual changes, adjustments) are processed accurately and in line with deadlines.
• Draft employee contracts and letters, ensuring clarity, accuracy, and timeliness.
• Keep all standard HR documentation up to date and compliant with company policies and employment legislation.
• Track and manage key documentation including new starter paperwork, probation reviews, and return-to-work forms.
• Conduct right-to-work checks and support pre-employment checks, including references.
• Coordinate and schedule meetings, interviews, and People-related events.
• Support People Business Partners and the Head of People with ad-hoc requests and People projects.
• Assist with colleague engagement activities and internal communications.
• Support the rollout of new people initiatives through site communications and management of key calendar events.
• Manage People Team communications via on-site TV screens.
• Support wellbeing, diversity, and inclusion initiatives and act as a point of contact for engagement feedback.
• Ensure brand integrity is upheld in line with business policies and procedures.

Reception Duties

• Act as the first point of contact for all site visitors, providing a professional and welcoming service.
• Sign visitors in and out of the site and announce arrivals to relevant personnel.
• Issue PPE to visitors where required.
• Complete all relevant visitor documentation.
• Accept and sign for deliveries when applicable.
• Sort and distribute incoming mail.

Person Specification

Experience

• Previous experience in an administrative role.
• Proven ability to manage workload effectively and prioritise tasks.

Skills

• Strong IT literacy.
• Excellent communication and listening skills.
• Highly organised with strong attention to detail.
• Professional and approachable manner.

Attributes

• Friendly, helpful, and customer-focused.
• Able to work independently as well as collaboratively within a team.
• Honest, trustworthy, and reliable.

Additional Information

• Applicants must have the right to work in the UK and not require visa sponsorship.
• This is an entry-level role, well suited to someone aspiring to develop a career in HR or People administration.

How to Apply

If you're seeking a rewarding career with excellent development opportunities and long-term stability, please apply with an updated CV highlighting your relevant experience.

Successful candidates will be contacted within 2 working days.

INDMG