Office Manager / Audio PA Role

OFFICE MANAGER / AUDIO PA ROLE

Shearwater CBS Ltd is a small Chartered Surveying practice looking for a bright, skilled and friendly part time Office Manager / Audio PA to join our office in Letchworth. This is a varied and fast-paced role supporting the Director and managing the office when he is out on site.

Key Responsibilities

• Audio transcription of correspondence and documentation via digital dictation into Word, Excel and Outlook. This comprises a significant proportion of the role.
• Document Production – the production of all documentation including site notes, survey reports, schedules, specifications of work for tender, schedules of dilapidations, party wall awards and notices, certificates, invoices, photographic schedules, spreadsheets.
• Office Management – The role also involves a wide range of clerical and administrative duties to ensure the smooth daily running of the office. These include (but are not limited to) maintenance of paper and electronic filing systems; dealing with email and telephone queries, invoice processing and basic bookkeeping, ensuring stationery is replenished, etc.

Essential Skills & Experience

• Audio typing speed at least 60wpm and similar copy typing speed with highest accuracy
• Excellent attention to detail for proof reading and use of firm’s document referencing system
• MS Office software, in particular advanced level Word and Excel
• Strong Excel essential – our text heavy Excel schedules require extensive data manipulation
• Adobe Acrobat – experience in creating, editing and merging PDFs
• Excellent organisational skills
• Pleasant telephone manner and good interpersonal skills
• Ability to prioritise a heavy workload
• Pro-active, resourceful, self-motivated and able to use own initiative
• Preferably at least 2 years’ experience in a similar or legal secretary role
• Knowledge of surveying terminology and bookkeeping experience an advantage but not essential

Salary: Circa £24k annually based on the equivalent of 3 days (22.5 hours) per week (salary negotiable subject to experience).

Hours: Ideally the following hours but open to discussion for the right candidate:

• Mon & Wed 1pm – 5:30pm (option to work from home)
• Tue & Thu 10am – 5:30pm with 45 min lunch break (in office)

Office Location: Letchworth, Hertfordshire.

Start Date: ASAP to enable suitable handover period with current Office Manager (in office).

We look forward to receiving your application and will contact suitable candidates to arrange interviews.