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We're actively recruiting for an experienced Administration Assistant/Administrator to join our clients busy team on a permanent basis.
This role is key to ensuring smooth operations through accurate financial reporting, effective schedulingand professional client liaison.
In this varied role, responsibilities include:
- Prepare cost reports, budgets and track project expenditure
- Process invoices and purchase orders with accuracy
- Maintain financial records and liaise with the finance team
- Schedule engineers and subcontractors for planned works
- Allocate resources and track job progress against deadlines
- Communicate schedules and requirements to engineers and clients
- Create and maintain job cards and project documentation
- Assign work orders and monitor completion status
- Ensure job sheets are returned for invoicing and compliance
- Handle incoming calls and client/supplier enquiries
- Maintain filing systems and prepare reports/contracts
- Provide general support to project managers and operations
- Maintain RAMS, safety recordsand compliance documentation
- Keep certifications and training records up to date
Requirements:
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Proven experience in administration/project coordination
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Strong financial reporting and data entry skills
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Excellent organisational and communication abilities
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Proficiency in Microsoft Office and project management software
Working hours:
- Monday to Friday 08:00 - 16:30
An immediate start is available for the successful Administrator.
