Facilities Administrator
Location: Newport
Hours: 40 hours per week (Full-Time) 7am-4pm (Monday to Thursday) 7am - 1pm (Friday)
Contract Type: Contract to end of Sept 2025
Project Overview:
Our client are in the process of implementing a new Maintenance Management System (MMS) to streamline and centralise maintenance tracking across their facility. The Facilities Administrator will play a key role in the onboarding phase — supporting the import, validation, and organisation of all existing maintenance data into the new platform.
This is a detail-oriented, systems-focused role ideal for someone who is methodical, tech-savvy, and enjoys working in structured environments.
Key Responsibilities:
• Collaborate with the Facilities and Maintenance teams to gather, format, and cleanse existing maintenance tracking data.
• Assist in the data import process into the new MMS once the system is in place.
• Validate data accuracy, flag discrepancies, and support data migration testing.
• Liaise with relevant stakeholders during system onboarding.
• Help document processes and create user-friendly guides for ongoing data input and system usage.
• Support general facilities administration tasks as needed during the system transition.
Person Specification
• Strong administrative background, ideally within facilities or property services.
• Proficient in Microsoft Excel and general data handling.
• Detail-oriented with excellent organizational skills.
• Experience with MMS or similar digital platforms is desirable but not essential.
• Ability to communicate effectively with internal and external stakeholders.
• Self-motivated and able to manage workload independently.
About Ford & Stanley Group
Ford & Stanley Group are in the business of people and performance. Our mission is to create one million better workdays through facilitating great recruitment, leadership and occupational mental fitness.
Ford & Stanley Group Ltd is a Disability Confident Committed employer and is committed to a policy of equal opportunities for all opportunity seekers. We shall adhere to such a policy at all times and will review on an on-going basis all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief or political beliefs and we place an obligation upon all staff to respect and act in accordance with the policy.
Back to searchFacilities Administrator
Ford & Stanley Talentwise
Posted a day ago, valid for a month
Llanwern, Newport NP18 2DU, Wales
£20 per hour
Full Time
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Sonic Summary
- The Facilities Administrator position is based in Newport and offers a full-time schedule of 40 hours per week, with hours from 7am to 4pm Monday to Thursday and 7am to 1pm on Fridays.
- This contract role is expected to last until the end of September 2025 and involves supporting the implementation of a new Maintenance Management System (MMS).
- Key responsibilities include collaborating with teams to gather and validate maintenance data, assisting in data import, and creating user-friendly guides for the new system.
- Candidates should have a strong administrative background, ideally within facilities or property services, with proficiency in Microsoft Excel and excellent organizational skills; experience with MMS is desirable but not essential.
- The salary for this role is not specified, but candidates should possess relevant experience in administrative roles, particularly in facilities management.
