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The Petrotec Group history began in Portugal, in 1983. Over the years we have been following an ambitious path, coupled with an investment and innovation strategy that has contributed to the company's strong reputation and international expansion.
We have become one of the main players in the market, working directly in 8 countries and with distributors in more than 84 countries, incorporating 20 companies. The Petrotec Group includes a group of companies, whose activity is focused on the production, marketing and technical assistance for equipment and systems for the storage, distribution and retail areas of the oil and non-oil industry.
Our strong identity and culture of ambition is due to the people who constitute this team and that is why we promote unique know-how, experience, talent and, above all, passion in each gesture. This is the only way we can grow daily. In the Petrotec Group we do not only promote competence, we also fuel values such as excellence, trust and stability and we commit ourselves to giving our more than 1100 employees the opportunity to evolve in their individual and career skills. This allows us to achieve the best results every day for than 40 years.
Petroassist UK Ltd is part of the Petrotec Group of Companies. We are a nationwide sales, service and installation business, selling and maintaining a range of forecourt equipment including Fuel Pumps, EV Charging, Payment Terminals, Tank Gauges, EPOS, Car Wash & Valeting and other ancillary equipment.
Summary
As an integral part of a small Finance Team you will be responsible for all cash and accounts receivable administration duties. You will be proficient in using Microsoft Excel and finance ERP software to ensure bank accounts are fully reconciled and all invoices are posted in a timely fashion. You will be confident in speaking to customers and other departments in the business to build professional and productive working relationships.
You will join a friendly team providing equipment, installation and maintenance services to petrol forecourts across the UK. Following a temporary probationary period a successful candidate will be considered for a permanent position at the organisation
Our office is based in Loanhead, on the outskirts of Edinburgh. We offer support for employees wishing to gain their professional qualifications.
Position Responsibilities
Cash & Banking
- Updating cash books daily
- Posting bank transactions to the ERP system and allocating credits and debits to the appropriate sales & purchase invoices
- Daily bank reconciliations
- Preparing end of month bank reconciliations for all bank accounts
- Updating currency conversion rates at month end
Accounts Receivable
- Raising invoices for all Sales & Service orders
- Raising Sales/Service orders where required
- Posting credit memos and returns
- Maintaining a comprehensive invoice register
- Building professional relationships with customers
- Managing customer portals (logging / uploading invoices, proof of delivery etc)
- Preparing and sending customer statements
- Monitor account receivable mailbox and respond to queries in a timely manner
- Monitoring invoice due dates and chasing overdue invoices where required
General Administration
- To engage with other department members to resolve issues
- Ownership of certain balance sheet reconciliations
- Provide ad hoc administration support to the finance team
- Answer phone calls from customers and resolve queries
Qualification Requirements
- Intermediate excel skills and competent IT skills are essential
