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Expense Management Consultant
Up to £27,000 p.a. depending on experience. Discretionary bonus up to 10%
Location: Uxbridge. Hybrid working, 2 office days (Uxbridge) , 3 work from home
Division: Finance & Commercial
Once again, Butler Rose is excited to be collaborative with an innovative, forward-thinking, global business who literally KEEP THE WORLD MOVING!
Joining the UK finance team, in the role of Expense Management Consultant, you'll play an essential part in supporting an experienced and highly collaborative in the management of all expense matters globally.
From their hyper-modern offices in Uxbridge, you'll be managing expenses, auditing expense reports and vendor invoices, the volume of which will be dictated by the by client business activities across 9 international entities.
Your core responsibilities will include but not be limited to:
- Serve as a point of contact for all expense management subjects with, internal stakeholders, suppliers and clients.
- Comply with business regulations to uphold financial and non-financial expectations.
- Review and manage the accurate set-up of Client and Assignee files within internal management systems.
- Work with third party service provider to ensure accuracy of records and reporting is maintained to the highest standards.
- Ensure up to date and full understanding of individual client policies and processes in order that these are strictly adhered to when managing and auditing claims.
- To manage client mailboxes to the highest standard and respond to queries and requests within 24 hours.
- Resolve client, assignee and third-party queries to the agreed arrangements set within service level agreements.
- Ensure accurate supplier (third-party) records are maintained within the management system tracking reimbursement and refunds.
- Generate fee invoices for submission to clients in accordance with an agreed timetable.
- Take responsibility for data integrity when maintaining assignee files and trackers with allowance, budgets and utilities, recording approved claims and invoices within the management system.
- Promptly escalate issues or concerns as appropriate to line management, to ensure full guidance and support is obtained and corrective action is taken.
- Manage the payment process, ensuring regular float and bank reconciliation processes are in line with client deadlines and payments are made in accordance with due dates.
To be successful in this role and create opportunities to grow and progress your career, you'll bring the following personal attributes:
- Excellent communication, confident and clear when interacting with key internal / external stakeholders.
- Demonstrable experience in handling financial information and budgets.
- Compliant mindset, staying up-to-date with the latest financial and regulatory controls. Anticipate problems and resolve issues independently in the absence of direct management.
- Exceptional client-centric skills including patience and good listening skills together with confident judgement, these are essential as the role pivots around the communication of financial information and solving issues in respect of our clients.
To be considered for the role you must be eligible to work in the UK without restriction. This role is being advertised by Butler Rose (AGY) and managed by Dave Marchant
Butler Rose is committed to equality in the workplace and is an equal opportunity employer.Butler Rose Ltd is acting as an Employment Business in relation to this vacancy.
