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Main duties and responsibilities
Invoice Processing and Management:
- Process supplier invoices, including HSBC credit card transactions, in AMOS for all PO-based invoices and in SAP for non-PO expenses, ensuring accurate coding and approval in accordance with company policies.
- Utilize AMOS for tracking and managing supplier orders, goods receipts, and related accounts payable transactions.
- Verify invoice details such as pricing, quantity, and approvals, ensuring alignment with purchase orders.
- Handle discrepancies between invoices, purchase orders, and goods receipts, following up with relevant departments for resolution (Procurement Team)
Payment Processing:
- Prepare and execute payment runs in SAP, including checks, and prioritize payments based on due dates, early payment discounts (if needed), and urgency.
- Coordinate with the Finance team to ensure that payments are made within the specified credit terms and in alignment with company cash flow.
Reconciliation and Reporting:
- Reconcile vendor statements, research and resolve any discrepancies, and ensure that all outstanding invoices are processed in a timely manner.
- Generate and maintain accurate financial records for accounts payable, including accruals, outstanding payments, and vendor credits.
- Perform monthly closing activities (relating to AP invoices), including accruals, account reconciliations, and reporting using SAP.
Vendor and Stakeholder Communication & AP Inbox maintenance
- Act as the primary point of contact for vendors regarding invoice and payment status.
- Maintain strong relationships with internal stakeholders, such as procurement and operations teams, to resolve invoicing issues.
- Work closely with the HNK Finance team to process weekly, priority and urgent payments.
- Ensure all AP payment inbox queries are addressed promptly, prioritizing based on urgency, to prevent backlog accumulation in the AP inbox.
Compliance and Audit:
- Ensure all accounts payable activities comply with company policies, procedures, and legal requirements.
- Assist with audits by providing necessary documentation and ensuring that all AP processes are well-documented and auditable.
Process Improvement:
- Identify opportunities for process improvements in the AP workflow, particularly around invoice processing efficiency in SAP or any other ERP system .
- Support the implementation of best practices and automation within the accounts payable function.
Qualifications:
路 Education: Bachelor鈥檚 degree in Accounting, Finance, or a related field preferred.
路 Experience: 3-5 years of experience in accounts payable or a related accounting role, with hands-on experience in SAP and any other ERP system.
Technical Skills:
路 Proficiency in SAP (Invoice processing, payment runs, vendor management).
路 Experience with AMOS (Asset and Maintenance Operations System) or any other operational system for order tracking and vendor account management.
路 Strong Excel skills for financial analysis and reporting.
路 Knowledge: Solid understanding of accounting principles, tax regulations, and invoice processing.
Soft Skills:
路 Strong analytical and problem-solving abilities.
路 Excellent communication and interpersonal skills.
路 Attention to detail and ability to meet deadlines in a fast-paced environment.
路 Other: Familiarity with procurement systems and general ERP tools is a plus.
Preferred Attributes:
路 Experience working with international vendors and multi-currency transactions.
路 Demonstrated ability to work independently, handle multiple tasks, and maintain accuracy under pressure.
Key Performance Indicators (KPIs):
路 Accuracy and timeliness of invoice processing.
路 Vendor reconciliation accuracy.
路 Payment cycle efficiency.
路 Successful collaboration with internal departments and external vendors.
路 Adherence to compliance and audit requirements.
Job Types: Full-time, Permanent
Benefits:
- Company pension
- Cycle to work scheme
- Free parking
- Life insurance
- Referral programme
- Sick pay
Schedule:
- Monday to Friday
Work Location: In person
