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We are looking for an Admin Officer to work at our KS2 site. The hours are 7.30-4.30 each day. These hours are non-negotiable.
Candidates must have had experience working in a school office (essential).
Interviews w/c 2nd June requiring immediate start.
Job Description
Administration Officer
Line Manager: School Business Manager
Scale 5 (Scale point: 12-15) £32,985 - £34,532 pro rata
Hours: 40 hours (term time only)
The school offices are open 7.30-5pm
KS2 7.30-4.30
EYFS/KS1 8.00-5.00
You will be employed and will be expected to work at either the EYFS/KS1 or KS2 site depending on the needs of the school.
Main purpose of the role:
Working closely with the School Business Manager, the Administration Officer plays a supportive role in the effective management of school administrative systems, including monitoring and reviewing the school’s systems and procedures.
The Administration Officer also undertakes other professional duties, as delegated by the Headteacher.
In order to deliver the service effectively, a degree of flexibility is needed and the post holder will be required from time to time to perform work not specifically referred to above and which is on occasion outside of normal working hours. Such duties, however, will fall within the general scope of the post, at the appropriate grade. Any such duties should not substantially change the general character of the post.
One of the key responsibilities of the role is to safeguard and promote the welfare of pupils and to promote fundamental British Values.
Admissions
Carry out administrative duties in relation to admissions and transitions.
Pupil attendance & Punctuality
Working closely with the Inclusion leaders and attendance officer to implement policies and procedures to improve pupil attendance and monitor their effectiveness.
Record pupils’ attendance and absence on the school’s database.
Contact parents on the first day of pupil absences and record on the school data base in accordance with school procedures.
Staff Attendance
Keep Senior Leadership Team updated regarding staff absences in accordance with school procedures.
Maintain accurate records of staff absence.
Data Management
Manage and keep updated the school’s staff and pupil databases.
Complete and submit the pupil and staff census for the DfE.
Complete and submit all local authority data reports.
Retrieve from and upload information onto LGFL USO website.
Record staff attendance data and submit relevant reports to the local authority.
Finance
Collect, record all dinner monies, after school club and school trip monies in accordance with school procedures.
Follow procedures in respect of any outstanding balances.
Orders
Under the direction of the School Business Manager, order and maintain records of whole school stock.
Order and store school uniform and maintain the school uniform inventory.
Check all deliveries on day of delivery and file delivery notes in accordance with school procedures.
Ensure deliveries are distributed to the correct department in the school.
General Administration
Carry out general administrative duties.
Coordinate school dinners and liaise with the school kitchen.
Liaise with an external website designer to maintain the school website.
Maintain the school diary.
Manage arrangements for school trips.
Ensure that all photocopiers are in working order and log any faults.
Book training courses for staff and governors and maintain a training log.
Act as the first point of contact for all visitors as requiredEnsure that incoming mail is dealt with and distribute to the correct department.
Ensure visitors adhere to the school’s policies and procedures.
Organise hospitality for visitors and meetings.
Implement procedures to ensure the security of IT equipment in the school.
