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- Diary & Meeting Coordination: Manage complex schedules for multiple directors
- Bookings: Arrange appointments, contractor and engineer visits, and restaurant reservations
- Office Management: Oversee supplies, coordinate maintenance, and liaise with suppliers
- First Point of Contact: Handle calls and emails with professionalism and efficiency
- Administrative Support: Provide general office support and maintain accurate records
- CRM Oversight: Keep CRM systems updated and assist with improving internal processes
- PA Duties:
- Organise travel, take meeting minutes, and manage reminders
- Liaise with tenants, investors, and external contacts
- Coordinate with councils, contractors, letting agents, and project teams
- Assist with commercial project administration
- Strong organisational and multitasking skills
- Excellent communication, both verbal and written
- Personable and confident in engaging with stakeholders at all levels
- Proactive approach and solution-focused mindset
- Good working knowledge of Microsoft Office and CRM systems
- Adaptable and dependable team player
- Hybrid working model after training
- Friendly and supportive team culture
- Casual “dress for your day” dress code
- Early Friday finish
- Regular team lunches and social events
- Genuine opportunities for career development
- Stage One: Informal Microsoft Teams interview with the Group Operations Manager
- Stage Two: In-person interview at the Hammersmith office with the wider team
