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�? Join Our Mission-Driven Team as an Operations Assistant! �?
Are you a proactive and organised individual with a passion for supporting impactful initiatives? Our dynamic organisation is on the lookout for an enthusiastic Operations Assistant to help keep our operations running smoothly! If you thrive in a collaborative environment and enjoy fostering an inclusive workplace culture, this is the opportunity for you!
?? Contract Details:
- Contract Type: Temporary (6 months)
- Annual Salary: £14.35
- Start Date: Monday 12th May
- Location: Hybrid Arrangement
Key Responsibilities:
Operations and Facilities Support:
- Be the first point of contact for staff operational queries. ??
- Manage relationships with external office providers and suppliers.
- Oversee mail handling, courier coordination, and supply management.
- Track and manage IT equipment and liaise with IT support. ??
IT, Systems, and Knowledge Management:
- Set up new starter access to various systems (Google Workspace, CMAP, Travelperk).
- Provide basic IT troubleshooting and maintain organised filing systems.
Mailbox and Communication Support:
- Monitor shared mailboxes and manage email communications effectively. ??
HR Administration Support:
- Assist with recruitment administration and coordinate onboarding/offboarding activities.
- Keep HR records updated, including absence and holiday tracking.
Finance Administration Support:
- organise and code supplier invoices for processing.
- Support credit card reconciliation and maintain purchase order trackers.
Business Development (BD) Support:
- Update CRM systems with new opportunities and support tender document preparation. ??
- Maintain organised records of contracts and proposals.
General Administrative Support:
- Prepare templates, reports, and tracking sheets as needed.
- Assist with internal team event coordination and provide ad hoc administrative support. �?
What We're Looking For:
Essential Skills:
- Strong organisational and administrative skills with keen attention to detail. ??
- Ability to manage multiple priorities and deadlines effectively.
- Excellent written and verbal communication skills.
- High level of discretion in handling sensitive information.
- Proficient in Microsoft Office and/or Google Workspace.
- Positive, proactive attitude and willingness to learn new systems. �?
Desirable Skills:
- Previous experience in administrative, operations, HR, finance, or business support roles.
- Familiarity with CRM systems (e.g., Salesforce, CMAP).
- Interest in building a career in operations, HR, or finance.
- Experience in facilities support or events coordination.
Why Join Us?Be part of a mission-driven organisation that values collaboration, growth, and positive impact! If you're ready to contribute your skills to help us achieve our goals, we'd love to hear from you!
?? Apply Now!Embrace this opportunity to grow and make a difference. Send us your application today! �?
We can't wait to meet you!
Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
