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Job Title: Part-Time School Office Assistant
Salary: £9,336
Location: NW10 4EB
Job type: Part-time, permanent
Job Overview
Maple Walk is a warm, vibrant, and successful coeducational independent prep school in North West London, with 170 children on roll aged 4 to 11. The school is housed in a bespoke, eco-friendly building.
Working with the School Office Manager, the School, Office Assistant, will be responsible for undertaking administrative and practical tasks that support the smooth running of the school.
Why work for us?
- Friendly, professional, supportive team
- Smaller than average class sizes
- Subsidised Hot meals
- Contributory pension scheme
- Fee concessions for staff children
- Free access to the Employee Assistance Programme
Qualifications and experience
- Good written and verbal English
- Confident in dealing with people both in person and on the telephone
- Able to take initiative and have strong organisational skills
- Prepared to do day to day tasks and a proactive approach
- Confident in administering basic first aid
- Experience of working in a school environment would be helpful
- Technically proficient with email, spreadsheets and creation of documents
- Experience working with children, desirable
- Willingness to undertake training
Required Skills
- Technically proficient in using Google mail, docs and sheets, Word , Excel and design tools including Canva.
- Experience creating and posting digital content
- First Aid
Organisation
- Deal with and manage reception duties, answering routine telephone calls and face to face enquiries that could be complex and sensitive, with parents, visitors
- Dealing with visitor checks and paperwork, as per NMS guidelines
- Assist the School Office Manager with pupil welfare duties, e.g.,First Aid helping to look after sick pupils whilst parents arrive/liaising with families and staff and taking responsibility in the absence of the Office manager
- As agreed with the School Office Manager and with approval from the Head Teacher, draft and send out parent communications in relation to various events, general parent notifications and health alerts. (A detailed list will be discussed with the School Office Manager as needed)
- Oversee the production and distribution of the weekly school newsletter
- Assist with the organisation and maintenance of prospective parent and pupil information (A detailed list will be discussed with School Office Manager as needed)
- Assist with organising school trips, outings and events
- Assist with the organisation and management of the Morning and Afternoon Clubs, including After School Care and Late Care
- Manage parent bookings for the weekend and holiday care of the school guinea pigs
- When appropriate, supervise, train and develop staff as appropriate by passing on acquired skills ~ For example, passing on skills from an IT course/ efficient ways for various staff to access office-based information etc
- Undertake research and obtain information to inform decisions. E.g. contact appropriate suppliers/ services proactively
- Assist with marketing and promotion of the school and update website B. Administration
- Provide general clerical support e.g. photocopying, filing,, e-mailing, complete standard forms, respond to routine correspondence. (A detailed list will be discussed with School Office Manager as needed)
- Undertake word processing, editing, and IT based tasks such as Google spreadsheets; newsletters; website
- Provide administrative and organisational support to other staff
- Ensure the stationery and medical supplies are maintained
- At times, take notes/ minutes of meetings which may be of a confidential nature
- Sort and distribute all mail
- Assist with Afterschool/Club/ Late Care; monitoring student pick-up, etc
- Assist/support with Data Management
- To be aware of Data Protection legislation and how this relates to its own role, particularly in respect of personal data
- Manage manual and computerised record/ information systems, use of pupil database to access pupil details for the school
- Produce lists, information and data as required
- To maintain children's data, including Child Medical Information as per instructed
- Retain and organise pupil reports received from other schools
- To maintain staff member's email accounts and access to Google, laptops and servers, suspending, cancelling or deleting where appropriate
- To regularly review all data kept within the admin office and ensure that it is kept as per the NMS agreed retention policy
- Other duties as assigned by the School Office Manager and/or Head Teacher
New Model School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All posts are subject to pre-employment checks, references will be sought and successful candidates will be subject to an enhanced DBS check.
Candidates with previous job titles and experience in a school setting of: School Secretary, School Administrative Assistant, School Office Manager, School Office Clerk, Administrative Assistant, Administrative Coordinator, Administrative Specialist, Executive Assistant, Office Administrator, Receptionist, Program Coordinator, Staff Assistant, Administrative Officer, Personal Assistant, Administrative Services Officer, Administrative Support Specialist
