Accounts Payable Analyst

Accounts Payable Analystup to £40k depending on experienceHybrid - 3 days a week in the office

I am currently recruiting for an experienced Accounts Payable Analyst to join a leading Global Retail Business in London.

The main purpose of this role is to manage the Landlord mailbox for the group and liaise with Landlords, prepare timely and accurate weekly and monthly rent payments with explanation of drivers prior to approval by the Finance Director, production of actual payments vs contractual payments and to support the wider team on process improvements.

Key Responsibilities:

• Methodically clear, respond and manage the rent mailbox on a daily basis - an average of 150 emails received in the mailbox per day
• Validate all invoices from Landlords with the Contract lease database and turnover statements prior to processing for internal payment
• Prepare accurate and timely payment schedules for authorisation by the Finance Director
• Submission of weekly BAC's and monthly CHAPS payments to contain explanation of drivers of payment
• Maintain payment file and log all contractual changes ie RPI/rent changes
• Payment details to be broken down against lease conditions
• Communicate and build a positive relationship with c100 Landlords assisting them with queries, payment dates and reconciliation of historic amounts
• Production of monthly Airport & Hospital Statements which are shared externally and used to support the creation of monthly CHAPS payment schedules.
• Production of monthly contractual payments expected (Group IFRS16 lease database) to actual payments. Variances to be summarised
• Responsible for ensuring timely payments to Landlords including reconciliation of statements and track against weekly forecast
• Posting of Business rates with data provided by third party and balance sheet reconciliation of actual payments v monthly posting to P&L
• Preparation of Audit Certificates
• Support Business Development with rent/contract queries and provision of information to make informed decisions
• Support rent automation project to identify process improvements and to identify efficient ways of working

Candidate specification:

• Self-motivated and able to work independently
• A strong communicator; building credible relationships both external and internal customers
• Extremely organised and methodical to ensure accurate payments are made at all times
• Attention to detail is paramount to ensure accurate data is always produced and maintained
• A team player and flexible where necessary in order to meet deadlines
• The ability to prioritise conflicting deadlines and time management when responding to external emails and managing the mailbox.

Experience/ qualifications:

• Experience of working in Accounts Payable in a similar role
• Capable of operating in a changing and fast-moving environment
• Strong excel skills, use of sharepoint and ability to manipulate large volumes of data