Admin / Bookkeeper

Main Responsibilities 

Bookkeeping & Finance

- Record all income and expenses using accounting software (Excel & Sage)

- Process and file purchases and sales invoices (Xero)

- Reconcile bank accounts and credit cards

- Manage payments to suppliers and subcontractors

- Prepare and submit CIS returns and support payroll processing

- Assist with VAT returns and liaise with the accountant at year-end

-  Keep track of job costs and support project budgeting 

Administration & Office Support

- Answer calls, emails, and messages from clients, suppliers, and subcontractors 

- Maintain job files, quotes, and paperwork for ongoing projects

- Order materials and keep records of deliveries and suppliers invoices 

- Manage staff timesheets, holidays, and certificates

- Keep insurance, certifications, and compliance documents up to date

- General admin duties to support the director and on-site team

What we are looking for

- Previous experience in bookkeeping and office administration, ideally in construction or trades

- Good working knowledge of Xero, Sage or similar accounting softwares

- Understanding of CIS, VAT, and basic accounting processes

- Strong attention to detail and axcellent organisation skills

- Good communication and a friendly, can-do attitude

- Able to work independently and manage a varied workload

Desirable

- AAT Level 3 or above, or equivalent bookkkeping experience 

- Familiarity with health & safety or construction admin

- Experience working in a small business environment 

What we offer

- Supportive, family-friendly working environment

- Opportunities to grow within the business and alongside an established AAT accountancy practice