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This global, market leading executive search firm is looking for a Project Manager to support the team will all admin and logistics surrounding the mandates they work on. You will be based in stunning, modern open plan Mayfair offices amongst the most driven, dynamic and fun team. The role is incredibly varied and will require someone who likes to work at a fast pace in an ever-changing environment. The team are supportive and the company culture really is fabulous. The role will involve:
- Support the team with the end-to-end execution of search assignments by upholding a robust process internally to reduce time to shortlist and placement and enabling the wider Sales and Delivery teams to achieve project milestones. This will involve extensive diary management of key internal/external stakeholders to diarise pitches, weekly update calls, shortlist stages and search close down meetings.
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Take ownership of creating documentation for searches including but not limited to; pitches, engagement terms, NDA’s, search packs and candidate briefing documents. This requires strong knowledge of Microsoft Suite and Adobe to execute changes quickly and accurately.
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Support the team with client events including venue bookings, logistics, collateral, diary invites and updating the CRM system to support with tracking ROI.
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Responsible for scheduling and accurately tracking business development meetings for your Partner into the CRM.
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Provide ad-hoc admin support to your Partners (and occasionally the wider team members).
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Extensive understanding of the CRM and ATS systems to support in executing changes within the system related to; forecasting, event management, candidate management and adding business development activities.
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Works with the Partner/Director to ensure the successful conclusion of a search, playing a key role in ensuring the close down of a search happens and capturing next actions.
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Support with company wide meetings, including deck preparation and note taking.
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Support your team when a new starter joins the company/team. This would include working closely with HR to schedule onboarding meetings and working with your Partner to identify collateral/reports they may need to support with a smooth transition.
Strong organisation skills are required along with the ability to prioritise, use your initiative and work independently and as part of a team. As you will be liaising with high profile clients and candidates strong communication skills are required along with the ability to build rapport and have a confident phone manner. Exceptional attention to detail is imperative especially when it comes to client and candidate facing documents. This role will require 3-5 years’ experience, ideally working in Executive Search or in a similar role within Professional Services, a strong academic record, good MS Office Skills along with the ability to learn the firm’s internal database system. This is a wonderful opportunity to join a world leading team with a fabulous company culture in stunning new offices.
