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This role is fully onsite in Canary Wharf
Key Responsibilities
- Proactively manage constantly changing diaries, resolve scheduling conflicts, and prioritise time-sensitive tasks
- Arrange meeting logistics including rooms, restaurants, conference call/video facilities, and catering
- Act as gatekeeper for all requests, managing high volumes of calls, emails, and external interactions up to CEO level
- Prepare meeting data packs and ensure all attendees are fully briefed
- Maintain CRM records and manage sensitive data with discretion
- Provide ad hoc administrative support including document preparation, filing, presentation edits, and recruitment coordination
- Coordinate complex travel itineraries including flights, hotels, visas, and ground transport
- Organise events such as client entertainment, offsites/on-sites, and team socials
- Prepare, track, and process expenses accurately and in line with policy
- Proven administrative experience within a fast-paced corporate environment
- Highly organised with exceptional time management and the ability to multitask under pressure
- Strong interpersonal skills with a confident, friendly, and professional demeanour
- Proactive, resourceful, and able to work autonomously when required
- Excellent written and verbal communication skills
- High attention to detail, strong work ethic, and a collaborative mindset
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Ability to maintain strict confidentiality and adapt to changing priorities; willingness to work overtime when needed.
Ref: JMM(phone number removed)
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