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This temporary Team Secretary role in the Public Sector offers an excellent opportunity to provide essential administrative and organisational support. Based in London, the position is ideal for individuals with a keen eye for detail and a proactive approach to secretarial and business support tasks.
Client Details
This organisation is a recognised leader within the Public Sector, known for its structured and professional environment. As a medium-sized establishment, it supports a range of critical functions and services, fostering a collaborative and efficient workplace.
Description
- Providing secretarial and full administrative support to Senior Managers and their teams.
- Diary management, including liaising with internal and external contacts, producing papers for the following day and chasing briefings.
- Monitoring compliance standards for the team, including producing monthly management information reports.
- Responsibility for the records management of the team, maintaining an electronic filing system and firm inboxes with a good knowledge of Records Management.
- Arranging external meetings with Insurance firms and other large meetings e.g. away days, colleges including booking meeting rooms, visitors and arranging refreshments when required
- Collecting external visitors from reception as and when required
- Dealing with general correspondence and queries from firms and filing emails
- Planning and arranging domestic / international travel and processing expenses
- Attending internal (and possibly external meetings), minute-taking and chasing up actions.
- Willingly cover for colleagues (other Administrators and HoD PAs) to provide effective support to other teams across the department and division when required
Profile
A successful Team Secretary should have:
- Previous experience in a similar secretarial or administrative role.
- Strong organisational and time-management skills.
- Proficiency in MS Office, including Word, Excel, and PowerPoint.
- Excellent written and verbal communication abilities.
- A proactive and adaptable approach to problem-solving.
- Attention to detail and the ability to handle sensitive information with discretion.
- Knowledge of the Public Sector or similar environments is advantageous.
Job Offer
- An hourly rate of approximately 12.21 to 19.46, depending on experience.
- A temporary role with the opportunity to contribute to a vital Public Sector organisation.
- Convenient central location with accessible transport links.
- Exposure to a collaborative and professional work environment.
- Potential to enhance your secretarial and business support skills.
If you are ready to take on this exciting Team Secretary role, apply now to join this reputable Public Sector organisation in London.
