Finance and Office Manager

Finance and Office Manager

Part time office hours flexible working times, 10am to 4pm, 3, 4 or 5 days a week flexible

Salary: £30,000 to £45,000 Pro rata

Southwest London

Prestigious professional services company is recruiting a part time Finance and Office Manager to join the team on a permanent basis. This exciting role encompasses a variety of bookkeeping, client service, operational, payroll and HR activities making this a varied, interesting and fulfilling opportunity. Apply today!

The company are inclusive, multi-cultural and social. You will enjoy many team building activities including winter ski holidays, summer & Christmas parties, and Friday night drinks! The Managing Director is nurturing and supportive giving you the opportunity to develop your career. Many of the employees enjoy long careers due the fact that the company really cares for their employees.

Working in amazing modern offices in Southwest London with lovely social open plan facilities. Minutes’ walk from an amazing high street, close to local tubes, trains and bus routes. The high street features a variety of boutique shops, restaurants, bars and trendy cafes catering to all your lunch and after work drinks requirements. Apply today to join this amazing company!

This is exciting opportunity an immediate start (however they can accommodate a month’s notice period) role. The interview process is a two-stage process, initially a Teams meeting followed by a face-to-face interview in the office.

Responsibilities of the part time Finance and Office Manager:

Role Activities:

The role encompasses a variety of bookkeeping, client service, operational and HR activities including but not limited to:

1. Banking Activities (20%) - performing and monitoring daily payments and receipt transactions on business bank accounts including Client Money activities; reconciling bank account activity.
2. Bookkeeping (40%) for all financial activities for several business entities using Sage Line 50 Accounting software and where appropriate recording entries in Excel spreadsheets. Submission of quarterly VAT returns submissions. Production of annual financial accounts.
3. Producing client invoices (10%) including narratives of services provided; managing outstanding debtors; and corresponding with clients regarding client queries and managing client payment plans.
4. Management of the inhouse tool (15%) to track staff work hours assigned to servicing clients and other business activities, including reporting and client billing activities.
5. Performing monthly payroll activities (5%) using Sage Payroll and other staff related activities relating to staff recruitment, contracts, appraisals, holidays and sickness. Ensure employee training complies with CPD requirements for qualified staff.
6. Business administration activities (10%) including preparing annual insurance obligations, addressing activities associated with corporate membership of professional bodies, managing 3rd party suppliers including service contractual arrangements.

Skills and experience of the Finance and Office Manager:

• Well organised and numerate business administrator with the ability to prioritise key activities, manage initiatives simultaneously and problem solve.
• Demonstrates succinct and effective written and verbal communication skills and can build rapport and relationships easily with clients and colleagues.
• Possesses drive, determination, and attentive to detail to deliver practical solutions and outcomes to clients, senior managers and colleagues.
• Ability to work independently, and where appropriately act with diligence and integrity regarding sensitive business matters.
• Technically proficient in the use of Sage Line 50 Accounts and Sage Payroll, skilled in Microsoft Office applications especially Word and Excel (Pivot Tables, VLOOKUPs & Formulas), and adept at learning other software applications swiftly.

Benefits Package:

• Salary: £30,000 to £45,000 Pro rata
• 22 days holiday plus 8 days bank holidays
• Stakeholder pension 5% employee contribution, 3% employer contribution

This job may also be known as an office manager or finance manager.