The Company

Our client is a privately owned; leading healthcare technology company with over 20 years in the industry. They provide new modular medical spaces, mobile theatres and building service installation/ maintenance works to live clinical environments across the UK.

The Project

As an experienced Document Controller, you will play a key role in supporting the delivery of a 20m new build healthcare project in South-West London. You will be responsible for managing all project documentation, ensuring it is correctly organised, version-controlled, and readily accessible to the project team and stakeholders. Your work will be essential in maintaining compliance, streamlining communication, and ensuring accurate and efficient document management right through to final handover.

Requirements

For this role it is essential that you hold the skills, industry and software experience below;

Proficient in the use of document management systems
Strong background within the industry with at least 3 years of experience working in a similar position for a construction contractor or subcontractor

Additional skills;

Strong IT skills
Quality control skills
Knowledge of standards and regulations
Strong communication and attention to details
Effective time management and problem solving
Understanding and familiarity with construction related documents such as blue-prints, specifications and contracts
In-depth expertise in electronic data management systems, supplier document controls, electronic filing systems, final handover procedures, and technical libraries, including codes, standards, and legislation

The Role

Job Title: Document Controller
Job Type: Freelance / Contract
Duration: 6 Months
Project: 20m - New Build Healthcare Development
Location: South-West London
Reporting to: Project Director

Duties

Quality assurance
Process management
Use of document management systems
Regularly reporting to the Project Director / Management team
Assist with the administration of the induction process as required
Provide relevant stakeholders with the most current and accurate documents
Ensure adherence to all company documents and procedures is consistently upheld
Manage and oversee the administration of the Document Control system for the project
Offer training and assistance to team members on document control procedures and software
Generate and distribute regular reports on document status, outstanding issues, and compliance
Ensure all documents adhere to company standards, industry regulations, and project requirements
Safeguard sensitive and confidential information, ensuring access is limited to authorized personnel only
Prepare documents for audits and inspections, ensuring all required information is accurate and complete
Arrange, oversee, and preserve all project-related documentation, including drawings, specifications, contracts, and correspondence
Establish and administer document control systems and software to ensure efficient storage, retrieval, and distribution of documents
Create and upkeep electronic and physical filing systems, ensuring documents are accessible and well-organized
Ensure all physical documents are scanned and stored on the company server, maintaining the correlation between hard and electronic copies for auditing purposes, and ensure full adherence to document control processes
General administration tasks such as answering the phone and emails, ordering office supplies, setting up meeting rooms, assisting with timesheets when required, any ad hoc duties

This is a freelance position with an excellent rate on offer for the successful candidate. For more information or to apply please contact James Shorte - Associate Director or Thomas Robertshaw - Resourcer at Caval on (phone number removed)