EBME Coordinator

We have an exciting opportunity for a EBME Coordinator to join our EMBE team at The London Clinic, based at our Head Office in London (NW1 4LJ). We are offering a competitive inclusive salary (Band 3 Equivalent).

Established in 1932, The London Clinic is one of the UK's largest private hospitals, with 8 state-of-the-art facilities located in the heart of London's medical community around Harley Street. We have circa 1350 employees, and we are dedicated to providing our patients with expert, individualised treatment and care. We cover a comprehensive range of services, including complex medical and surgical procedures plus a range of cancer services. The London Clinic has a supportive and warm working culture where your contribution is valued, and you can help us deliver our three core values of 'We go further', 'We work as one' and 'We personalise care.'

Job Profile:

The post-holder will be responsible for running the Medical Equipment Library, placing and receiving orders for parts and consumables, and supporting the EBME team with day-to-day administrative tasks associated with the acceptance, maintenance, repair and decommissioning of The Clinic's medical equipment. Building strong working relationships with internal stakeholders will be key to this role, alongside working with external contractors and suppliers.

• Job Type: Permanent, Full Time.
• Shift Pattern: 37.5 hours per week, Monday to Friday.
• Job Location: 1 Park Square West, NW1 4LJ.
• Salary: Competitive inclusive salary (Band 3 Equivalent).
• Benefits Package: We offer a comprehensive package which includes a contribution pension scheme (total annual contribution up to 20%), Private Medical Healthcare, 33 days annual leave (inclusive of bank holidays), season ticket travel loan, and a wide range of discounts with a variety of retailers and services. We also offer excellent career development, with clear career pathways and access to further education.

Key Duties:

• Managing the Equipment Library, e.g. requests for items from wards and departments, checking equipment availability, collection and delivery of equipment to wards and departments as required.
• Checking equipment has been cleaned post collection and prior to issue.
• Post return, check equipment is operational and undamaged and log issues for the Biomedical engineers where necessary.
• Supporting the Medical Devices Manager/ in relation to Audits, tracing missing equipment, and investigating issues raised in FSN's.
• Complete daily checks on various hospital wards to ensure that all departments are equipped with enough medical equipment for patient care, as well as report and address any shortages, equipment failures or urgent needs.
• In conjunction with the Principal Engineer, support with training and technical support to hospital staff in using the Medical Equipment Database when required, to ensure the equipment they are responsible for is kept compliant and within the regulatory requirements

Skills & Experience:

• Experience of complex spreadsheets in Microsoft Excel, with knowledge of formulae desirable.
• Good level of literacy and numeracy, with excellent attention to detail.
• Able to work as part of a team, and also independently.
• Demonstrates initiative, be intuitive and enthusiastic.
• Must have good computer literacy with basic Microsoft Office software packages; experience using databases desirable.
• Able to think logically, and prioritise and manage a constantly changing workload.
• An understanding of, and respect for, patient confidentiality.

The London Clinic has charitable status which is fundamental to our identity and how we operate, enabling our teams to invest in treatments, technology and facilities that benefit our patients, staff and the wider community.

We are committed to safeguarding and protecting all adults at risk, children and young people by implementing robust safer recruitment practices during our selection process. Pre-employment checks are undertaken in accordance with industry standards and regulations, and successful applicants may be required to undertake an Enhanced Disclosure via the Disclosure and Barring Service (DBS). If you would like further information about our safer recruitment policy then please contact a member of our recruitment team.

The London Clinic is proud of its diverse workforce and is committed to building a team that represents a variety of backgrounds, perspectives, and skills. We absolutely welcome applicants from underrepresented groups; if you think you have the skills and experience for the job, please apply - we would love to hear from you regardless of your background.

Applications Close: 30th April 2025

Interviews will be conducted 6th May.