Project Co-ordinator

• 3+ years of experience within construction industry in admin related role.
• Client facing with the ability to meet and discuss operational matters with building management, staff, and client representatives.
• Proactive and self-motivated - takes initiative and ownership of tasks without constant direction.
• Highly organised - able to manage competing priorities and deadlines effectively.
• Detail-oriented - ensures accuracy in financial records, documentation, and reporting.
• Resilient and adaptable - remains calm and flexible in a fast-paced, changing environment.
• Strong team player - collaborates effectively with colleagues, subcontractors, and clients.
• Commercially aware - understands the financial impact of decisions and actions.
• Client-focused - committed to providing excellent service and maintaining strong relationships.
• Integrity-driven - acts with honesty and professionalism at all times, reflecting company values.
• Problem solver - seeks solutions and improvements rather than dwelling on challenges.
• Positive and approachable - fosters a supportive and inclusive working environment.

Skills and Competencies

• Strong proficiency in MS Office (Excel, Word, Outlook, Projects) with advanced Excel skills (pivot tables, formulas, data tracking).
• Understanding of financial processes, including purchase orders, invoicing, and forecasting.
• Knowledge of Health & Safety and compliance documentation (RAMS, O&M manuals, permits).
• Excellent document management and record-keeping skills.
• Ability to manage multiple projects simultaneously while maintaining attention to detail.
• Strong organisational and time management skills, with the ability to prioritise effectively.
• Experience preparing reports, trackers, and financial summaries.
• Skilled in liaising with subcontractors, suppliers, and clients to gather information and ensure timely submissions.
• Confidence in supporting project managers with cost control and budget tracking.
• Effective verbal and written communication, including professional minute-taking.
• Strong client-facing skills, with the ability to build relationships and represent the company positively.
• Ability to work collaboratively as part of a team and independently with minimal supervision.
• Proactive problem-solving mindset, with the confidence to suggest process improvements.
• Detail-oriented, accurate, and reliable.
• Adaptable and flexible in a fast-paced environment.
• Commercially aware with a focus on value and efficiency.
• Committed to upholding company values: Safety, Quality, Integrity, and People.

• Manage and update the Project Tracker for the Term Contracts Division.
• Attend project meetings, prepare agendas, take minutes, and circulate actions to internal and external stakeholders.
• Ensure all project documentation (e.g., RAMS, permits, O&M manuals, handover packs) is collated, submitted, and filed correctly in SharePoint/Procore.
• Support Project Managers with procurement of subcontractors, suppliers, and materials.
• Coordinate permits and site access, including parking arrangements.
• Prepare Health & Safety folders for larger projects.

• Assist Project Managers with applications for payment and invoicing.
• Raise purchase orders for labour, materials, and hire equipment.
• Track costs, expenses, and variations to ensure projects remain within budget.
• Support with monthly and annual project forecasting.
• Monitor outstanding payments and chase responses where necessary.
• Maintain accurate records of subcontractor quotations and costings.

• Act as a point of contact for client representatives, building management, and subcontractors.
• Build and maintain strong relationships with clients through site visits and regular updates.
• Schedule and arrange meetings with Project Managers and clients.

• Maintain well-organised job folders and ensure documentation is accessible and in alignment with all ISO standards.
• Support onboarding of new suppliers, ensuring compliance with company requirements.
• Assist with office-based compliance checks, including Fire, Health & Safety, and stock audits at Cannons and site offices.
• Provide general administrative support to the Term Contracts team as required.