Executive Assistant - H&S, Facilities & Events Management

Job Overview:
My client is seeking an experienced and dynamic Executive Assistant to provide comprehensive support to senior leadership. This role encompasses a wide array of responsibilities, including health and safety compliance, facilities management, diary organisation, and event planning. The ideal candidate will be proactive, detail-oriented, and adept at multitasking in a fast-paced environment.

This is a hybrid role, 3 days in the office, 2 days at home

Key Responsibilities:

Health and Safety:

• Ensure the workplace complies with all health and safety regulations.
• Conduct regular risk assessments and maintain up-to-date safety records.
• Liaise with external providers to organise health and safety training sessions.

Facilities Management:

• Oversee the maintenance and operation of office facilities, ensuring a safe and functional environment.
• Coordinate with vendors and service providers for repairs, upgrades, and supplies.
• Manage office resources efficiently, including equipment and space allocation.

Diary Management:

• Organise and maintain senior leadership calendars, ensuring effective time management.
• Coordinate appointments, meetings, and travel arrangements.
• Prepare agendas and provide relevant briefing materials for scheduled events.

Event Planning and Coordination:

• Plan and execute company events, including meetings, conferences, and celebrations.
• Manage budgets and logistics for events, ensuring all details align with company goals.
• Collaborate with internal teams and external partners to deliver high-quality outcomes.

Required Skills and Qualifications:

• Proven experience as an Executive Assistant or in a similar role.
• Knowledge of health and safety regulations and practices.
• Strong organisational skills, with the ability to manage competing priorities effectively.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite and other relevant tools.
• Ability to maintain confidentiality and exercise discretion.
• Background in facilities management

Please be aware that simply having experience as a PA/EA will not suffice for this role; it is essential to show that you meet the other key requirements as well.