Secretary/Administrator

This leading and award-winning Technology Academy based in South West London is looking for an experienced Secretary/Administrator to provide high quality support within the Academy’s main office including reception cover.

Working as part of the admin team, you will be required to act in a professional manner at all times, demonstrating confidentiality, discretion and maturity.  Daily contact with a wide range of students, parents, teachers and staff will require flexibility, proactivity and good interpersonal skills.

Duties and responsibilities :

• To provide secretarial support to the Deputy Principals/Assistant Principals, including diary management, booking appointments with parents, sending emails and screening calls.
• Administration of Sixth Form Admissions.
• Maintain the Academy’s student filing system and archiving system.
• Reception desk cover at lunchtimes and after the full-time receptionist has left.
• Maintain the franking machine, managing daily post, special deliveries and recorded deliveries.
• Taking and producing minutes for the Executive Board, Finance and Resources meetings (5 times per year) as well as for Pupil Support Plan meetings and parent meetings throughout the year when required.
• Compose verification letters for students.
• Maintain professional development database.
• Administration for the SIMS Activity Parents App, sending various trip information out to parents, monitoring student clubs and inputting registers for the clubs.

Requirements :

• PA or Secretarial experience with a professional and courteous telephone/reception manner and ideally experience of minute taking.
• A good knowledge of IT skills using Microsoft Office.  Knowledge of School Information System (SIMS) is useful but not essential as training will be given.
• A flexible, calm approach to working and a good team player who enjoys being part of a busy team.
• Ability to work independently and on own initiative.
• Able to work well under pressure.
• DBS clearance beneficial but not essential.

Hours:            36.5 per week, Mon to Thurs 9.15am – 5.45pm, Fri 9.00am – 4.45pm

Holiday :        5 weeks per year to be taken during school holidays

Start date :    ASAP