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- Comprehensive and proactive diary management and scheduling of meetings - room bookings, documentation, media services for audio visual/video conference facilities
- Preparation of detailed travel schedules and itineraries
- Assistance with visa applications/requirements
- Timely administration of expenses (using Concur)
- Telephone cover - screening of calls and interaction with senior management
- Vacation/Sickness cover – supporting MDs when other assistants are on leave
- Supporting visiting MDs – assisting with diary management, arranging offices, transportation, access to buildings and team events if required
- Coordination of town halls, team events and/or socials - booking rooms across the global campus, setting up registration details, sign-up links, dial-in numbers, Zoom IDs, arranging refreshments, lunches and dinners
- Documentation management and support (PoAs, digital signatures)
- Excellent communication skills in person, on the phone and by email
- High attention to detail and strong technical skills
- Good judgment, independent thinker and resourceful
- Ability to work well under pressure, prioritize and handle multiple tasks efficiently and effectively
- Good knowledge of general business and corporate cultures, team player
- Strong proficiency in MS Outlook, Word, Excel, PowerPoint
- Minimum of 4 years of experience as an administrative assistant
- Experience at a financial services firm is preferable
