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Due to imminent maternity leave, an exciting opportunity has arisen within the Administrative support function of a privately owned prestigious PE consultancy within Search/Recruitment. This organisation works with global clients across a multitude of sectors and excels in their tailored customer solutions .
Ideally our client is looking for a first class professional to support the team with all aspects of their contract management (Internal Interim contractors and external client contracts) plus a variety of other tasks within the day to day Operations of the business (Invoice runs and payment management, Setting up of new contracts and the management of these, setting up Terms with external new clients, Managing the business cash flow and being the central cog for all internal queires when it comes to any IT, Payroll or HR related query (Via 3rd Parties). The role will be apart of a wider Administrative support team and report into a Senior Director & Founder, whilst being based in Central London, working on a hybrid basis 3 days in the office and 2 from home.
You will be expected to provide a high level of support, predominately around contractor management, supplier management, company bank account, Legal & HR coordination, & accounting /costing / revenue forecasting / budgets etc. using Xero.
- Working to manage all outsource supplier relationships and partners, such as HR, Legal, Accounting and Site Management, to ensure effective and timely delivery on all areas of the business that are both critical and day to day
- Manage day to day Internal recruitment from an HR perspective
- Act as a point of contact between team and senior Board of Directors and manage general office management tasks
- Work with outsourced IT partner with all IT queries, new starters and equipment upgrades
- Manage Interim contracts, on-boarding and any training (H&S etc.) for new starters across the business - managing their Limited Company payroll runs and invoicing
- Coordinate and draw up new contracts with external new business on behalf of the Partners
- Coordinate between external Accountants and CEO for all weekly, monthly and quarterly accounting needs - invoicing, contracts, managing costs & bonus payments and amending/approving monthly payroll. Also manage monthly and quarterly reports on revenue generation/sales forecasts etc.
- Stream line and produce weekly reports for the CEO re activities and individual profit margins
- Proofreading all outgoing correspondence
- Providing a highly professional service to their clients in all communications
- Assisting with adhoc day to day needs
Ideal Candidate Profile:
- Previous business / office experience in a professional capacity within a fast paced and agile environment - Ideally within the recruitment arena and/or a small privately owned organisation
- Strong and confident telephone skills, with a professional and friendly approach
- Highly IT literate - to include strong MS Office skills & experience of Xero
- Completer/ finisher with energy and drive
- Ability to work to tight deadlines and be self motivated
- Excellent written and oral communication skills - ability to multi task under pressure
- Persistence and tenacity
- Strong work ethic
- The ability to listen
- Team player with the ability to work alone
This is an immediate opening and professional applications are being considered and processed quickly. For further information please apply on line.
David Charles Associates is a Recruitment Business and Agency.
