Administrative Assistant / Invoicing Assistant

KEY RESPONSIBILITIES:

· Managing entry of invoices to the funds' recharge schedule - recording, allocating, and expense coding

· Creating recharge invoices

· Liaising with internal finance team or external Administrators as required

· Processing certain personal and corporate card expenses within Concur, and recording any recharge items

· Logging into the banks, setting up payments and transfers, as required

· Liaising with suppliers on invoice queries

· Monitoring the recharge invoice email inbox

General Administrative Duties

· Provide secretarial and administrative support to the investment team and senior management

· Diary management

· Answering and fielding/directing incoming calls

· Assisting the existing administration team to co-ordinate travel and accommodation requirements, providing itineraries, and arranging taxis, as required

· General administrative duties - filing, binding, photocopying, couriers

· Upkeep of office environment

· Sorting post and incoming deliveries

CORE COMPETENCIES:

· Good knowledge of Microsoft Outlook, Excel, Word, and PowerPoint

· Attention to detail and a good eye for numeracy

· 'Can do' approach and team player

· Accountable, productive, efficient

· Ability to prioritise

· Smart appearance and professional manner

· Experience of working in the financial sector would be an advantage