New Build Assistant (Yachts)

New Build Assistant (Yachts) - Permanent - London (Hybrid) - 30k plus 15% bonus & benefits

This an excellent opportunity to join the new build department of a global yacht management company based in London (Hybrid).

The primary purpose of this role is to support the New Build Operations Manager in day-to-day operations as well as coordinate and support activities within the department.

Responsibilities include:

• Assist in coordinating internal and external meetings, including scheduling, room setup, and preparation of documentation
• Assist with diary and travel management, managing calendars, ensuring appointments and deadlines are effectively managed
• Maintain new build project drawing databases in collaboration with Project Managers
• Coordinate New Build shipyard platform information alongside the New Build Sales and Brokerage teams
• Development of departmental processes to streamline project management
• Administer and assist with various platforms including but not limited to (our in-house CRM systems) and various Microsoft applications. Provide assistance, training and support to the department.
• Coordinate with the New Build Operations Manager on internal announcements and HR inductions
• Assist with new project set up and invoicing
• Review and processing of department expenses and approval
• Any other task that is reasonably requested in supporting the new build operations manager and new build department
• Maintain and manage the BTS department ISO standards documentation
• Support with department archive documentation retention and destruction
• Maintaining standard templates for all agreements, undertakings and official department and relevant company documentation.
• Coordinate the preparation of proposals and agreements for presentation to potential clients (both digital and hard copy)
• Assist with new and current business documentation
• Preparing large format hard copy documents (i.e. GA's, technical drawings) for department and client use.

Experience Required:

• Ideally some experience working in the yachting industry (on board or ashore)
• Good IT skills; able to use MS Office products to intermediate level
• Skilled at organization and administration of office work
• Fluent in spoken and written English
• Attention to detail, conscientiousness and capable of recording information accurately
• Able to work independently and take initiative where necessary.
• Able to solve problems, balance priorities and manage time
• Absolute discretion.
• Able to communicate with people at all levels and from many different cultures.
• Self-motivated
• Skilled communicator, professional and friendly demeanour
• Competent at problem solving

Eligible to live and work in the UK and resident within commuting distance of the London office. The first 3 months will be office based then eligible for hybrid working 2 days in office / 3 at home.

To apply, please contact Tom Settle on (phone number removed) or send your CV to (url removed)

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Navis is acting as an Employment Agency in relation to this vacancy.