Reception & Office Administrator

Job Title: Reception & Office Administrator
Salary: Circa 30,000
Location: Wimbledon
Working Hours: Monday - Friday, 8:30 AM - 5:30 PM (1-hour lunch break)
Key Relationships: HR Manager

Role Summary

Our client is seeking a proactive and personable Reception & Office Administrator to ensure the smooth day-to-day running of their Wimbledon office. This role is ideal for someone who takes pride in creating a welcoming environment, enjoys being the go-to person for office operations, and thrives in a fast-paced corporate setting. You will be the first point of contact for visitors and enquiries, while also supporting internal teams with a variety of administrative tasks.

Key Responsibilities

Reception Duties

• Answer and direct incoming calls, take messages as needed
• Welcome and assist clients and visitors
• Manage deliveries, distribute post, and handle print room activities (printing, copying, binding, franking, posting, courier arrangements)
• Prepare and service meeting rooms, including catering arrangements

Office Management

• Conduct daily walkthroughs to ensure the office is clean, stocked, and ready for the day
• Maintain office supplies and groceries within budget
• Report maintenance issues and coordinate contractor access
• Perform health and safety checks (e.g., fire call points, first aid kits)
• Source quotes for new supplier contracts
• Organise monthly social events and internal communications

Accounts Administration

• File and chase supplier invoices
• Upload approved invoices for payment
• Administer expenses and prepare reports
• Reconcile company credit cards
• Prepare travel and mobile usage reports
• Track travel movements for tax residency purposes
• Assist with audit sample preparation
• Support with other ad-hoc finance tasks

Administrative Support

• Coordinate travel bookings (flights, chauffeurs, hotels)
• General filing, archiving, and data entry
• Assist with scheduling and document circulation
• Support ad-hoc projects (e.g., expense automation)
• Set up laptops and phones; liaise with external IT support
• Perform other duties as required

Candidate Requirements

• Minimum GCSEs (A*-C / 9-4) in English and Maths or equivalent
• Previous experience in reception or administration is beneficial but not essential
• Strong communication skills across all levels
• Confident problem-solver with a proactive, can-do attitude
• Proficient in Microsoft Office Suite

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

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