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Senior Legal Team Administration Assistant
6 Month Contract (Initial)
London
Hybrid Working
Pontoon is an employment consultancy. We put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities and more. We do this by showcasing their talents, skills, and unique experience in an inclusive environment that helps them thrive.
We are happy to be recruiting for one of our high-profile Banking clients. They are currently looking for a Senior Administration Assistant to join their EMEA Legal team for an initial 6-month contract. However, there may be scope for extension.
Role Overview:
- To provide professional secretarial/administrative support to the members of the EMEA Legal team
- To assist in the management of outside counsel payment arrangements in accordance with Legal Department approved practice.
- To ensure that clients (internal and external) are dealt with efficiently and politely.
Role Responsibilities:
- Creating a wide range of documents including contracts, presentations, agreements, reports, proposals, meeting agendas and other documents, using Word, PowerPoint and Excel.
- Assisting with the production of papers for internal and external use (printing, photocopying, binding and delivery to clients).
- Proof reading and where appropriate commenting on legal letters and documents.
- Dealing with routine legal and non-legal correspondence (telephone, written, fax, email) and referring to other staff as appropriate.
- Supporting the management of the EMEA Legal Outside Counsel Billing processes, including supporting budgeting and cost monitoring.
- Travel arrangements, including production of detailed itineraries.
Skills & Experience Required:
- Previous experience in performing senior assistant role
- Diary management using Outlook.
- The candidate should be comfortable and able to work in a different location to the team in which they are supporting.
- Proven administrative, secretarial, document production and PA experience, along with advanced knowledge of MS Office packages, especially Word, Power Point and Excel.
- Booking of training, conferences and seminars.
- Preparing and processing expenses.
- Dealing with IT and Facilities as required (procuring equipment, investigating IT issues, new starter setups etc).
- Organising and storing electronic and paper records associated with the role.
- Assisting in compiling MI reports.
Location:
This is a hybrid working role, with a requirement to work from the clients London office at least 3 days a week.
Working hours:
Standard working hours with some flex where required.
If you feel that this is a role that would suit you then please apply today.
If you do not hear from us within 48 hours of your application, please assume that you have been unsuccessful on this occasion.
Pontoon Solutions are an equal opportunities company
