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- Strategic Support & Coordination - Prepare and coordinate briefings and reports for senior leadership.
- Support the implementation of projects, including logistics, meeting support, and documentation.
- Draft and manage internal and external communications for the Directorate.
- Coordinate responses to member government assistance requests.
- Represent the Directorate at meetings and act as a central point of contact.
- Administrative Oversight - Oversee submissions including consultant contracts, purchase orders, travel forms, and other key documentation.
- Maintain accurate communication with ministries, partner organisations, and stakeholders across member countries.
- Provide guidance to the Admin Support Team on travel, planning, and procedural matters.
- Manage confidential records and knowledge-sharing initiatives within the Directorate.
- Executive Support - Provide comprehensive support to the Director, including diary management, meeting briefs, and travel arrangements.
- Proofread and format correspondence, ensuring high standards of accuracy and professionalism.
- Organise key activities and ensure alignment with organisational objectives.
- Demonstrable experience in a senior administrative or programme support role, ideally within an international or governmental organisation.
- Strong knowledge of financial planning, budgeting, and management information systems.
- Proficient in Microsoft Office Suite and comfortable using internal systems (e.g. FMIS).
- Excellent communication, writing, and editing skills with attention to detail.
- Proven ability to manage multiple tasks and meet tight deadlines.
- Confident engaging with stakeholders at all levels, with excellent interpersonal and teamworking abilities.
- Bachelor’s degree is desirable.
- Experience supervising or mentoring junior staff.
- Strong analytical and research skills.
- Ability to thrive in a multicultural environment.
- Committed to the organisation’s core values, including respect, collaboration, and equality.
