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Work mode: fully office-based role, location - Central London
This is a fantastic opportunity for a fluent Russian/English-speaking Executive Assistant to join a fast-growing tech start-up based in the heart of London. You will be sharp, quick, and efficient, with the ability to communicate effectively at all levels and navigate your way within a fast-paced, fast-growing work environment. The role is London office-based, but the client will consider relocating the right candidate.
Responsibilities
• Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets
• Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable)
• Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided
• Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed
• Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles)
• Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting
• Analytics Support: Assist in compiling and analysing data for business reports and presentations
• Document Translation: Translate documents as needed
• Minute Preparation: Assist in taking and preparing meeting minutes
• Data Storage Management: Organise and manage data storage systems to ensure data integrity and availability (Notion)
• Letter Preparation: Compose and prepare business correspondence and letters as required
• Calendar Analytics: Assist in populating the CEO's calendar and provide analytical support related to calendar management
Key Skills
- 7+ years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting business owners, HNWI or CEO
- Team player attitude with excellent communication skills and a positive outlook, who cares deeply about helping others succeed
- Fluent Russian and English are a must
- Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, Jira, Slack, Notion
- Ability to multitask with ease and prioritise work as needed
- Highly organised with excellent time management skills
- Ability to learn new tools quickly
- Excellent interpersonal communication
- Strong written skills
- Ability to work independently and under the pressure of deadlines
- Solution-driven and detail-focused
Job advantages
- Competitive compensation level will be negotiated with the finalist
- Paid time off, including vacation/sick leave
- You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays
- Visa sponsorship can be offered, relocation can be offered for the right candidate
- Pension plan & private medical care
- Fantastic office based in the heart of London
- Creative, ambitious and driven team
