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Our client is looking for an Assistant Development Manager to work at a Luxury Residential site in West London.
Working Hours: Monday to Friday, 9am - 5pm
Main Duties:
- Prioritize work to ensure that deadlines and targets are met within the appropriate time scales.
- Update, amend, maintain & manage the main database of information for the estate.
- Manage the estate purchase ordering system.
- Send out Welcome packs to all new tenants & lessees, with follow-up to all non-received details.
- Communicate with the car parking company.
- Update, amend & maintain the facilities management database in liaison with Development Manager.
- Deal with telephone enquiries together with any associated follow-up.
- Deal with email correspondence and replies as necessary, keeping team updated with current issues.
- Meeting and greeting clients, residents & contractors as required.
- Deal with all written correspondence on behalf of the team as required.
- Plan and organize the calendar to make efficient use of time.
- Maintain filing systems both electronic & paper associated with the property management team.
- Liaising with Development Manager, Estate Agents, Lessees, Tenants, Surveyors, and Developer as required.
- Send out circular letters/email updates to residents and lessees as requested by the Development Manager.
- Update the building noticeboards as required.
- Assist the Development Manager in writing and circulating monthly resident's newsletters.
- Assisting with all aspects of property management as directed by the Development Manager.
- Any other office related tasks including photocopying, post, registered mail.
- To adhere to the Landlord & Tenant Act and work within the approved budgetary constraints as directed by Estate Management.
- To pro-actively solve problems and recommend changes to make improvements.
- Produce reports for the team as directed by the Development Manager.
- Ordering stationery and cleaning supplies as necessary in liaison with Development Manager.
Other Responsibilities:
- To know, understand and demonstrate the principles highlighted within the Mission Statement.
- Assist where necessary with any other reasonable tasks or duties when assigned by the Development Manager.
