Facilities Operations Administrator

Our client, a leading US Law Firm is seeking a Facilities Operations Administrator to join them on a full-time, permanent basis.

Due to an exciting period of growth our client is looking to add a Facilities Operations Administrator to join their team, supporting the Facilities team with various operational and administrative duties to ensure the smooth-running of the department.

The ideal candidate will have a minimum of 1 years’ experience ideally within a Law Firm or Professional Services firm, and will have a strong administrative / operational background with an understanding of Facilities in a corporate office environment. This would also be the ideal role for someone looking to transition into this role who has a good administration / operational background.

Key Responsibilities:

• Assist with office logistics, including facilities management administration, supplies procurement and vendor relationships
• Assist with the onboarding and offboarding of facilities vendors
• Track and manage the firm’s assets such as furniture, office plants and coffee machines
• Conduct adhoc Health and Safety and Fire compliance checks
• Assist with the coordination of Health and Safety and fire compliance training for staff whilst maintaining records and administration 
• Support budgeting and cost control for the team
• Manage diaries and calendars for the Facilities team
• Support on administrative tasks when required

Key Experience:

• Minimum of 1 years’ experience in a Law Firm or professional services firm environment ideally
• Strong administrative experience, used to working in an operational role
• Understanding of Facilities procedures and responsibilities within a corporate setting
• Keenness to progress and develop into an operational role within a leading firm
• Strong communicator, confident liaising with colleagues of all levels
• Good administrator, capable of maintaining accuracy and attention to detail at all times
•  Good written and verbal communication skills

This is an excellent opportunity for a Facilities Operations Administrator to join a thriving US Law Firm who are leaders within their field, experiencing an exciting period of growth.