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This role offers hybrid working.
The bid coordinator is crucial in supporting the end-to-end bid process, ensuring the coordination and production of high-quality, on brand proposal documents to secure new business opportunities.
Key Responsibilities
- Coordinate the preparation, production and submission of bids, tenders, fee notes and proposals in response to client requirements
- Manage bid submission timelines to meet strict deadlines
- Draft, proofread and edit proposals to ensure clarity, consistency and accuracy
- Ensure proposal documents comply with client specifications and requirements
- Ensure proposal documents adhere to corporate branding, formatting, tone and internal quality standards
- Collaborate with internal team members of all levels (e.g. sales, marketing and delivery) to gather relevant information and materials
- Organise and maintain bid library, templates, presentations, case studies and past submissions
- Assist with prequalification questionnaires (PQQs)
- Carry out post-bid reviews to gather feedback and identify areas for improvement
The ideal candidate will have a keen eye of detail, excellent organisation skills and the ability to thrive in a fast-paced environment.
Required Skills & Experience
- At least one year in a bid coordination or proposal management, ideally within the consultancy/technology industry
- Excellent organisational skills
- Demonstrable ability to manage multiple bids/proposals and deadlines simultaneously
- Attending proposal kick-off meetings and storyboarding sessions
- Participating in document reviews, governance and sign-off processes
- Excellent written and verbal communication skills, with strong grammar and numerical ability
- Experience using Microsoft Office products
- Ability to work under pressure and adapt to changing priorities
- Ability to manage changes and work to tight deadlines
- An enthusiastic, reliable personality
- Strong attention to detail
- Degree level or equivalent experience in English, business, marketing or a related field (preferred)
