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This wonderful, innovative, highly renowned media firm near Covent Garden, is looking for a PA to support the Deputy General Counsel and wider team of 7 lawyers as needed. They are looking for someone with at least three years' experience to join them and assist the team with administrative and legal support. This is a really great place to work, where people are busy but very friendly and supportive. You will be able to learn a great deal, and the main requirements are that they find someone meticulous, professional, reliable and hard working. A degree is essential and experience within professional services would be highly advantageous. They are looking for someone to join them ASAP and become a valued member of the team.
The duties will include but not be limited to:
Diary management: Liaising with external lawyers, barristers chambers, Editors’ offices, journalists
▪ Email Management: Monitor and manage the Deputy General Counsels email inbox - Ensuring matters are filed, escalated or processed as appropriate.
▪ Calls: Take calls, respond to correspondence, direct queries and act as an approachable and helpful ‘front of house’.
▪ Paper File Management: Ensure paper files (litigation, admin, law reform, staff, training, finance - including insurance and auditors’ papers) are organised and kept up to date. Ensuring the department files are organised efficiently.
▪ Admin Assistance: Expense claims, invoice payments, maintaining proper records, preparing agendas, correspondence, legal documents, itineraries and travel arrangements.
▪ Complaint forms: Circulating complaint forms about published articles, complaint report forms and information about the same.
▪ Misc: Obtaining information from internal departments including circulation figures, subscription details, IT information and statistics. Using clipshare and internal systems to retrieve published articles. Forwarding articles and correspondence to external lawyers/counsel.
▪ Undertake any other duties that may be reasonably required.
This is a wonderful role, working within a great team, getting exposure to media and interacting with high profile people. As such it requires someone discreet, who is a team player, able to prioritise their workload, push back when needed and is methodical in their approach to tasks.
Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
