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- Provide high-level personal assistance and diary management to the Director ensuring all professional and private commitments are organised and prioritised.
- Handle all administrative responsibilities including scheduling, document preparation, and meeting coordination.
- Manage all incoming and outgoing correspondence ensuring timely responses and appropriate delegation.
- Assist with payments and financial documents whilst maintaining documentation with utmost confidentiality.
- Liaise with outsourced legal, financial, and other professional service providers.
- Support administration, communication and compliance between international offices.
- Oversee the preparation, tracking, and reporting of the office budget and related expenditures.
- Travel arrangements (flights, accommodation, ground transportation).
- Arrange appointments, social engagements, and reservations.
- Personal administration or liaising with domestic staff and service providers.
- Purchasing gifts, organising private events, and managing personal errands with discretion and efficiency.
- Provide ad hoc support with HR-related administration for company employees if needed.
- Manage staff onboarding processes, travel planning, hotel bookings, and provide general logistical support.
- Act as a reliable point of contact for all local arrangements and information for employees or visitors.
- Previous experience as an Office Manager/PA
- German speaking beneficial but not required
- Strong organisational and time management skills with the ability to multitask across business and private domains.
- Confident communicator with excellent written and verbal skills.
- Professional demeanour with high emotional intelligence and the ability to anticipate needs.
- Proficient in Microsoft Office Suite and comfortable with digital tools.
