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Job Purpose
The Payroll Administrator is responsible for the accurate and timely processing of payroll for all employees, ensuring compliance with statutory requirements, internal policies, and deadlines. This role supports the payroll function by maintaining records, managing payroll queries, and contributing to process improvements.
Key Responsibilities
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Process end-to-end payroll accurately and on time (weekly, monthly, or both).
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Input and maintain payroll data, including starters, leavers, salary changes, and deductions.
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Ensure compliance with PAYE, National Insurance, pensions, and statutory payments (e.g., SSP, SMP, SPP).
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Administer pension schemes, auto-enrolment processes, and liaise with pension providers.
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Prepare and submit statutory returns such as P45, P60, and P11D.
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Reconcile payroll reports, check for errors, and resolve discrepancies.
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Respond to employee payroll queries in a timely and professional manner.
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Support audits and provide payroll data as required.
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Maintain up-to-date knowledge of payroll legislation and best practices.
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Work closely with HR and Finance teams to ensure accurate employee records and reporting.
Person Specification
Essential Skills & Experience
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Proven experience in payroll administration or a similar role.
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Strong knowledge of payroll legislation, statutory reporting, and compliance.
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Proficiency with payroll systems (e.g., Sage, ADP, Xero, SAP, Oracle, etc.).
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Good Excel and data analysis skills.
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High attention to detail and accuracy.
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Strong organisational skills with the ability to meet deadlines.
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Excellent communication and interpersonal skills.
Desirable Skills & Experience
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Experience working with multiple payrolls or within a shared services environment.
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Knowledge of benefits administration (e.g., healthcare, bonus schemes).
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Familiarity with HR systems and integrations with payroll.
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Payroll qualification (e.g., CIPP) or working towards it.
Key Attributes
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Confidential and trustworthy when handling sensitive information.
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Ability to work independently as well as part of a team.
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Problem-solving mindset with the ability to resolve issues quickly.
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Proactive, adaptable, and able to work in a fast-paced environment.
