- Management of Subcontractor RAMS and ensuring that scheduled dates are added in to the calendar
- Raising of the Permits to Work for Subcontractors visiting site and random checking during the day to ensure H&S practices are being followed
- Managing all new files and incoming information to the correct file naming convention
- Carrying out Sharepoint renaming of existing files to current naming convention
- In conjunction with Line Manager, assist the Team understanding of file naming in order to improve quality of information
- General Administration
- Being able to carry out PPM Scheduling in conjunction with Line Manager
- Understanding and able to work with CAFM systems in support of leave and absence
- Prepare and distribute reports.
- Client Liaison.
- Observe, use, and follow quality management standards.
- Appropriately manage the communication of financial requirements and data to staff.
- Delivery of Excel & PowerPoint reports for management presentations.
- To support Line Manager and Operations Manager in management information and contract performance reports.
- In addition to the duties and responsibilities listed, the jobholder is required to carry out such other duties as may be required and as may be assigned by their line Manager or through Operations Manager or directors from time to time.
- Assist Line Manager to develop robust administration processes and procedures identifying the recurring periodic (daily, weekly, monthly, quarterly, etc.) administration tasks that need to be consistently carried out
- To liaise with Service Desk Supervisor and assist Line Manager and finance teams to ensure full understanding of subcontractor activity and POs raised so that timely and accurate data is progressed through to invoice (WIP)
- To actively participate in a key role in the Business Continuity Plan and Disaster Recovery management plans
Back to searchCompliance Coordinator
Invictus Group
Posted 2 days ago, valid for 9 days
London, Greater London SW18 3AZ, England
£35,000 - £45,000 per year
Full Time
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Sonic Summary
- The job involves managing subcontractor RAMS, ensuring compliance with health and safety practices, and overseeing the organization of files according to established naming conventions.
- Candidates should have a minimum of 3 years of experience in administration or project management roles, with a strong understanding of CAFM systems and PPM scheduling.
- The role includes preparing and distributing management reports, liaising with clients, and supporting the Line Manager with contract performance documentation.
- A salary range of £30,000 to £35,000 is offered, commensurate with experience and qualifications.
- The jobholder will also participate in business continuity and disaster recovery planning, while assisting in the development of administration processes.
