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Title: Receptionist
Location: Fenchurch Street
Salary: £25,000
Days/ Hour of work: Monday - Friday, 09:00 - 17:00
The business
My client, a leading insurance provider specialising in commercial motor insurance, is seeking a dynamic and organised Reception and Office Administrator to join their vibrant team. This role is pivotal in ensuring the smooth operation of the office and providing exceptional support to brokers and guests. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills.
Benefits
- On-site parking
- 25 days holiday, plus bank holidays
- Frequent socials, including Summer and Christmas parties
- Environmentally conscious - you'll be supplied with sustainable products
- Monthly company lunches
- Excellent progression opportunities
- Opportunity to participate in local fund-raising
- Long service awards
- Amazing in-house training
Responsibilities
- Welcoming brokers and guests to the building being the friendly face of the office, meeting and greeting brokers and guests with a warm and professional demeanour.
- Answering incoming calls, taking messages, and ensuring they are directed to the appropriate person or department.
- Organising and managing the company calendar, scheduling appointments and meetings efficiently.
- Arranging and booking meeting rooms, ensuring they are prepared and equipped for use.
- Coordinating with the MD's PA to ensure seamless communication and task management.
- Attending to brokers and guests upon arrival, ensuring they are comfortable and have everything they need.
- Preparing meeting rooms and boardrooms, including setting up equipment and materials.
- Organising and booking lunches and other catering needs for meetings and events.
- Ordering and maintaining supplies, including drinks, stationery, and ensuring the coffee machine is stocked.
- Checking and logging presentations on the system, ensuring they are up-to-date and accessible.
- Issuing quotations to brokers and clients, ensuring accuracy and timeliness.
- Monitoring and managing email inboxes, responding to inquiries and forwarding messages as necessary.
- Liaising with brokers via phone and email, providing support and information as needed.
- Maintaining and monitoring the diary system, including chasing quotations and following up on tasks.
Requirements
- Interpersonal Skills:Strong ability to interact with people at all levels, creating a positive and professional impression.
- Communication Skills:Excellent verbal and written communication skills, with the ability to convey information clearly and effectively.
- Time Management:Exceptional organisational skills with the ability to manage multiple tasks and priorities efficiently.
- Attention to Detail:Keen eye for detail, ensuring accuracy in all tasks and communications.
- Team Player:Ability to work collaboratively as part of a team, while also being able to take initiative and work independently.
Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
