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Client
Local Authority in Wandsworth
Job Title
Admin and Finance Officer in Housing Services
Pay Rate
19.41 an hour PAYE
Hours
36 Hours a week (Mon-Fri) 9AM-5PM
Duration
Initial 3 Month Contract
Location
HYBRID WORKING- 3 days in Office Bridas House, Putney Bridge. 2 days WFH
Description
Job Purpose
To provide comprehensive finance and administrative support for Housing Services across Wandsworth and Richmond Councils. Manage supplier accounts for temporary accommodation.
Responsible for the administration of online housing applications, orders and invoices for the section.
Specific Duties and Responsibilities
1) Verify invoices received by Housing Services from accommodation providers with an estimated annual value of 25m . Resolve any discrepancies over incorrect charges or incomplete invoices. Ensure resolution is carried out in a timely manner to ensure no financial loss to the councils. Escalate suspicious transactions to the appropriate manager.
2) Verify invoices received by Housing Services from suppliers of goods and services. To resolve any discrepancies directly with external suppliers over incorrect charges or incomplete, inaccurate invoices, ensuring credit notes are received, where appropriate, before payment authorisation by line management.
3) Liaise directly with both temporary accommodation and property management teams regarding any discrepancies in invoices that cannot be resolved by accommodation provider. Monitor any queries to ensure there are no unnecessary delays in payments to providers.
4) Liaise with temporary accommodation providers to ensure that clients are signing in within procedures and matching the information to invoices prior to payments. Where clients have not been signing in, escalate this to the appropriate manager to ensure the provided accommodation is being used.
5) Inputs all invoices into Council systems to ensure authorisation and payment within agreed timescales.
6) Responsible for all aspects of administration for payments to housing mobility scheme. Submitting requests to various council financial departments to check for outstanding debts and ensuring they respond within the agreed time scales. Communicating with clients to ensure all documents and bank details required from them are relevant and up to date, providing a breakdown of payments to the client and dealing with any queries arising from this.
7) Responsible for the prompt payment of Council Tax and Utilities bills for void periods in leased properties in the Capita Integra system. To interrogate NPS to establish correct billing period. To a request new bill from local authority or utilities provider if bill is for a period we are not liable for.
8) Responsible for all aspects of administration regarding the receipt and initial verification of Part VI Housing Application forms, submitted through online applications and paper applications for the Council's referral queues.
9) Responsible for accurately indexing all documents received into the correct housing applications using the electronic W2 system and ensuring the correct team or officer are alerted. Responsible for ensuring all original legal documents are returned to clients by recorded delivery.
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