Back to search
Our client has a permanent, part-time vacancy for an Archivist, working 20 hours per week, 10am till 2pm, Monday to Friday.
Responsibilities:
Ensuring all files sent for closure have undergone the relevant compliance checks and closing protocols by the fee earner.
Updating relevant databases and client management systems to show the matter closed/reopened and where the files have been stored.
Liaising with storage partners regarding the collection or delivery of files.
Management and recording of all file retrievals, liaising with the relevant storage partner.
Reopening of files when instructed by a fee earner and the monitoring of the status of the file until reclosed and returned to storage, destroyed or subsumed into a further matter.
Liaising with the Accounts Department in respect of any monies still showing on the ledger or when files are reopened due to monies needing to be posted.
Management of the Deed Database.
Liaison with clients requesting the release of Wills and/or Deeds ensuring a clear paper trail to register the release.
Collaborate on file destruction requirements, in accordance with the Firms procedures.
Maintain a good understanding of all processes and procedures within the Firm and keep up to date with any changes.
Ensure that confidentiality is upheld in all internal and external matters and maintain an awareness of the need for data protection.
Requirements:
Experience in archiving in a law firm would be beneficial
Strong IT skills with experience in using Excel and case management systems a distinct advantage.
Understanding of the legal working environment, specifically the way in which client matters are opened and closed would be advantageous
An awareness of Lexcel standards would be advantageous
Awareness of the risk/confidentiality issues surrounding client information
Confidentiality, discretion and diplomacy with the ability to deal tactfully and diplomatically with a wide range of people.
Excellent time management skills demonstrating the ability to organise and manage changing priorities on an ongoing basis.
Ability to work both autonomously and within a team with a positive 'can-do’ attitude and strong interpersonal skills.
Good attention to detail.
Able to work well under pressure and tight timescales.
Ability to demonstrate a courteous, helpful and service-orientated manner both in person and on the phone with the ability to build good working relationships.
Participation in the Firm’s annual training.
Manual handling skills as there is some lifting of boxes and heavy files within this role.
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.
