Do you thrive in a structured environment, have a keen eye for detail, and take pride in being methodical and systematic?A fantastic position has become available for a proficient Documentation Coordinator to become part of a thriving, niche construction business. This role is perfect for someone with prior experience in managing construction documents, particularly using systems such as Aconex, Asite, or equivalent project coordination tools, and who is looking to advance their career.You’ll be at the centre of prestigious developments, from upscale residential builds and heritage refurbishments to commercial interiors, educational institutions, healthcare facilities, and major transport infrastructure.Position SummaryThe chosen applicant will oversee documentation workflows across ten ongoing sites, ensuring impeccable accuracy, legal and procedural adherence, and seamless team integration from bid stage to final delivery.Main ResponsibilitiesWeekly Tasks:

Maintain and update CAD drawing indexes, ensuring that all drawing files are up to date.
Revise and distribute logs for Requests for Information and technical submittals, guaranteeing prompt responses and clear communication with site staff.
Manage the Sample Log, keeping a record of samples sent, received, and reviewed.
Frequently update Operation & Maintenance documentation with relevant registers and spec-linked files.
Track and manage document-related deadlines, notifying relevant team members when action is needed.
Compile and share the Inspection & Test Plan summaries with leadership teams ahead of contract meetings.

Monthly & Phase-Based Duties:

Produce monthly summaries assessing documentation efficiency and site compliance.
Participate in project handovers and pre-start meetings to establish the specific documentation needs of each project.
Coordinate with principal contractors to gain and maintain access to shared digital platforms and establish document handling procedures.

Project Finalisation:

Assemble all end-of-project documentation, including ‘as built’ drawings, ironmongery schedules, and design files.
Finalise document logs including CAD indexes, RFI records, and maintenance manuals.
Ensure a thorough transition to customer support, including a concluding site inspection after project completion.

Candidate Profile:

Minimum of 2 years’ experience in a documentation role within the construction industry.
Proficient with systems like Aconex, Asite, 4Projects, or equivalent document/project management tools.
Advanced user of Microsoft Word, Excel, and PowerPoint.
Highly organised with a structured approach and strong attention to detail.
Excellent communicator, comfortable working with internal departments, suppliers, designers, and external project teams.
Reliable team contributor with a meticulous and principled working style.
A valid driving licence is essential.

This is a brilliant opportunity to become part of an established and respected organisation delivering iconic, technically challenging construction works. Interviews are currently being arranged – don’t delay in putting yourself forward!Contact Helen at ME Recruits now to find out more about this superb opportunity! In application for this role, you are consenting to TN Recruits Ltd retaining your details to secure you work. All information provided will be held securely for up to 3 years unless we are contacted and instructed otherwise.

Document Controller

Safeguarding Administrative Assistant

Safeguarding Administrative Assistant

Safeguarding Administrative Assistant