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One of our long-standing clients who are known globally in the oil and gas industry, are looking to welcome an Office Administrator to their team in Angus.
The ideal candidate will provide a full range of administrative duties for the Operations department, working on multiple activities at the same time within tight timescales.
Key Responsibilities:
- Prepare all delivery and equipment notes.
- Daily use of MS Navision, ensuring records are constantly being monitored and updated.
- Type up In-House certification.
- Create DNV list and type up DNV certification.
- Create certification packs for sales orders.
- Monitor certification ensuring they are in date and registered correctly on the system
- Prepare Work Order job packs.
- Update personnel training and competency records.
- Prepare Cargo Summary Tickets.
- Review and file completed Purchase Orders.
- Portal updates for dispatches / returns.
- Send signed Equipment Returns Notes to customers.
- Complete Asset disposal process.
- Answer the main phone line and transfer calls in a professional manner.
- General admin duties across all departments when required.
Qualifications, skills and experience:
- National 5 pass in English & Maths.
- Previous administrative experience.
- Experience using MS Navision (desirable but not essential).
- Drivers license.
- Customer service skills.
- Good telephone manner.
- Ability to multitask and work well under pressure.
